Facilities Coordinator - job 2 of 2

The Facilities Coordinator at NBCUniversal plays a vital role in managing and organizing facility-related tasks. This position involves working closely with internal teams to provide support for maintenance programs, oversee facility management tasks, and ensure that any repair issues are swiftly addressed. A Facilities Coordinator is also involved in financial oversight related to facility vendors and must collaborate effectively with various departments to keep operations running smoothly.

To apply for the Facilities Coordinator role at NBCUniversal, candidates should have a degree in Facilities Management, Communications, Construction, or a related field. A minimum of one year of experience in facility management or project management is preferred. Candidates should also possess strong communication skills and the ability to multitask in a fast-paced environment, as well as being comfortable working extended hours when necessary.

Beneficial experience for a Facilities Coordinator at NBCUniversal includes facility management experience, especially within time-sensitive corporate environments. Project management experience is also a plus, along with construction project management skills. A proactive approach to problem-solving and the ability to work effectively across different levels of an organization can set candidates apart in this role.

The salary range for the Facilities Coordinator position at NBCUniversal is between $50,000 and $70,000, depending on experience and qualifications. This role also provides access to a comprehensive benefits package, including medical, dental, vision insurance, 401(k), paid leave, and other employee perks.

As a Facilities Coordinator at NBCUniversal, employees can expect a competitive benefits package that includes medical, dental, and vision insurance, a 401(k) plan, paid time off, tuition reimbursement, and various discounts and perks. This ensures employees are well-cared for and supported in their personal and professional growth.

Facilities Coordinators at NBCUniversal can look forward to various professional growth opportunities. Working in such a dynamic environment allows for skill development in facilities management, project oversight, and cross-departmental collaboration. Furthermore, NBCUniversal is committed to diversity and inclusion, facilitating a culture that encourages personal and professional advancement.

The work schedule for a Facilities Coordinator at NBCUniversal may vary, typically working a shift of 10 PM – 6 AM, with flexibility for 7 AM – 3 PM or 3 PM – 11 PM shifts as needed. This adaptability is important to meet the demands of the role while providing optimal support to facility operations.

As a Facilities Coordinator at NBCUniversal, I would expect to manage maintenance programs, handle work orders efficiently, and collaborate effectively with facility managers and internal teams to ensure our spaces are well-maintained. Additionally, I look forward to contributing ideas for efficiency improvements and being actively involved in special projects that arise.

In dealing with unexpected facility issues, my approach would be to prioritize assessing the situation swiftly before organizing an effective response. Communication is key, so I would collaborate with the facilities help desk and relevant teams to ensure the matter is addressed promptly while keeping everyone informed throughout the process.

In my previous roles, I have managed various vendors and am familiar with the contract negotiation process. I believe in building positive relationships with vendors and ensuring that all parties comply with agreements. My focus would always be on how we can work together for optimal results while regularly assessing vendor performance.

To ensure that work orders are prioritized, I utilize a system that categorizes tasks by urgency and impact. I track work orders closely, establishing clear communication with facility managers, and make strategic decisions to tackle high-priority requests first while maintaining a balance across ongoing work.

I would employ regular assessments and floor walks to gather insights into our facility operations. Gathering feedback from team members and interacting with different departments will also help pinpoint areas needing improvement. Additionally, utilizing data analytics can reveal trends to assist in implementing effective efficiency strategies.

When planning and executing special projects, I first lay out a clear scope of work, including goals, timelines, and resources needed. Collaboration is essential, so I ensure all relevant stakeholders are on board and informed throughout the process. Continuous monitoring of the project and open communication channels help ensure successful execution.

In a previous position, we faced a sudden HVAC failure during peak summer. I quickly coordinated with vendors, prioritized tenant concerns, and facilitated temporary solutions while ensuring communication with affected occupants. By using a proactive approach, we managed to resolve the issue within hours with minimal disruption.

Safety and compliance are paramount, and I would regularly conduct inspections to ensure all safety protocols are being followed. Keeping up-to-date with relevant regulations and standards is essential, as is facilitating training for staff. I’d also efficiently manage safety documentation and compliance reporting to maintain high standards.

I maintain effective communication by utilizing multiple channels, such as regular meetings, email updates, and collaborative tools. Establishing open lines of communication with facility managers, employees, and vendors helps me gauge incoming issues and address them proactively, building trust and improving operational efficiency.

I find facility management software, like CMMS, extremely useful for tracking work orders and maintenance schedules. Additionally, I rely on project management tools to coordinate tasks and timelines efficiently. Using collaborative platforms ensures that all team members have access to necessary information, promoting transparency and accountability.