Office Administrator

Wellfit is the dental industry’s premier fintech solution, revolutionizing the way patients, providers, employers, and payors experience healthcare by removing financial barriers to treatment and care.

About the Role:

We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will play a crucial role in maintaining an efficient and organized office environment. The Administrative Assistant will provide essential administrative support across various departments, ensuring smooth daily operations and contributing to the overall success of our organization.

What You’ll Do:

Administrative Support:

• Perform general clerical tasks, including photocopying, scanning, and filing documents.

• Handle incoming and outgoing mail, emails, and telephone calls in a professional manner.

• Assist in scheduling appointments and meetings, and maintain calendars for key staff members.

• Coordinate staff travel logistics, including travel arrangements, travel authorizations, and reimbursements while adhering to travel policies.

• Process basic HR duties, such as background screenings and onboarding documentation.

Office Organization:

• Maintain a clean and organized office space, including common areas and conference rooms.

• Monitor and replenish office supplies, and coordinate equipment maintenance as needed.

• Collaborate with relevant teams to improve office efficiency and workflow.

Meeting Coordination:

• Schedule, organize, and coordinate meetings and appointments.

• Prepare meeting materials and ensure all necessary arrangements are made.

Visitor Reception:

• Greet and assist visitors, clients, and employees in a friendly and professional manner.

• Manage the reception area and ensure a positive first impression for all guests.

Team Collaboration:

• Collaborate with colleagues to support various projects and initiatives.

• Communicate effectively with team members and other departments to facilitate workflow.

Event Support:

• Order lunches and refreshments for meetings and events.

• Assist in the planning and organizing of office events.

Candidate Qualities:

• Highly motivated, energetic, and hardworking self-starter.

• Ability to produce timely deliverables and manage multiple and shifting priorities in a dynamic environment.

• Strong problem-solving skills.

• Ability to build strong business relationships in a team environment.

• Solid organizational and multitasking skills.

• Constructively challenge the process and take the initiative to search for opportunities to grow, improve, and innovate.

• Strong acumen for learning new technology.

Qualifications:

• High school diploma or equivalent; additional education or certification is a plus.

• Proven experience in an administrative or office support role.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong organizational and multitasking skills with attention to detail.

• Excellent written and verbal communication skills.

• Ability to prioritize tasks and work independently as well as in a team.

• Professional demeanor and ability to handle confidential information with discretion.

Company Perks and Benefits:

• Medical, Dental, and Vision coverage

• Paid time off

• 401k Matching

• Join Wellfit and be part of a dynamic team dedicated to transforming the dental industry through innovative financial solutions and exceptional service.