Administrative Assistant, Creative Advertising

As an Administrative Assistant at Focus Features, your responsibilities encompass managing the daily operations of the Creative Advertising office. You'll handle phone coverage, maintain calendars, schedule meetings, and assist with travel arrangements. Additionally, you'll help with expense reports, digital filing, and liaising with various creative vendors for advertising needs.

To qualify for the Administrative Assistant role at Focus Features, you should have prior administrative experience supporting executives in a fast-paced setting. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint is essential. A degree in marketing or art is preferred, and familiarity with design tools like Photoshop or Illustrator would be beneficial.

The Administrative Assistant position at Focus Features has a hybrid model, requiring you to work from the office a minimum of three days per week. This blend of in-person collaboration and remote work allows for flexibility while ensuring you're an integral part of the Creative Advertising team.

At Focus Features, you can expect to be part of a dynamic work culture that values inclusivity and diversity. We encourage all employees to express their authentic selves, fostering an environment of innovation and creativity. Collaboration is key, and you will work closely with various teams to elevate our advertising efforts.

As an Administrative Assistant at Focus Features, you will receive a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan, paid leave, tuition reimbursement, and various discounts and perks that contribute to a healthy work-life balance.

The salary range for the Administrative Assistant position at Focus Features is between $50,000 and $55,000. This competitive salary reflects the important role you play in supporting the Creative Advertising team.

To prepare for an interview for the Administrative Assistant role at Focus Features, familiarize yourself with the company's work and its impact on the entertainment industry. Be ready to discuss your previous administrative experiences, highlight your organizational skills, and show your ability to work under pressure while managing multiple tasks efficiently.

In your answer, highlight specific situations where you've successfully managed multiple tasks under tight deadlines, mentioning tools and strategies you used to stay organized. Emphasizing adaptability and attention to detail will show that you're prepared for the demands of the Administrative Assistant role at Focus Features.

Illustrate your time management skills by discussing a systematic approach to prioritization. Mention that you assess the urgency and impact of each task, using tools like to-do lists or scheduling software to manage your workload effectively and ensure that crucial tasks are completed on time.

Be specific about the software you’ve used, such as Microsoft Outlook, Word, Excel, and any design tools like Photoshop or Illustrator. Provide examples of how you've utilized these tools to enhance productivity, such as creating presentations, managing schedules, or organizing data effectively.

Discuss your understanding of confidentiality protocols and your commitment to protecting sensitive information. Mention relevant experiences where you've demonstrated discretion, such as managing NDAs or confidential correspondence, and explain how you ensure secure handling of sensitive materials.

Choose a situation that showcases your interpersonal skills. Describe the challenge you faced, the approach you took to address it, and how you reached a resolution that benefited both parties, highlighting your ability to navigate conflicts and maintain a collaborative working environment.

Detail the process you would follow, including researching travel options, considering schedules and preferences, booking flights and accommodations, and preparing itineraries. Emphasize your attention to detail, ability to manage logistics, and responsiveness to any changes or emergencies that may arise during travel.

Express your flexibility and ability to adapt quickly by sharing a story where you successfully managed last-minute changes. Explain how you reassessed priorities, communicated with relevant parties, and ensured that all critical tasks were still completed efficiently despite the changes.

Talk about your passion for organization, teamwork, and contributing to overall operational success. Share how you find satisfaction in supporting others, contributing to team goals, and being part of a creative environment like Focus Features that aligns with your interests.

Identify a common challenge, such as managing competing deadlines or navigating office politics. Discuss strategies you employ to overcome these difficulties, like maintaining open communication, asking for help when needed, and developing efficient time management techniques.

Reflect on your admiration for the company's contributions to the film industry and its strong commitment to diversity and inclusion. Express enthusiasm for playing a vital role in supporting a creative team and being part of a collaborative environment where your skills can truly shine.