Administrative Assistant

As an Administrative Assistant at SGS, you will perform various operational and clerical tasks to aid the efficiency of daily business functions. This includes duties like filing, reviewing customer reports for accuracy, preparing customer quotations, and ensuring effective communication within the operations team.

To qualify for the Administrative Assistant role at SGS, candidates should have strong organizational and interpersonal skills, proficiency in Microsoft Office applications, and the ability to multitask effectively. Prior experience in a similar role is beneficial but not mandatory.

SGS offers a competitive salary and comprehensive benefits package for full-time employees, including health, dental, and vision insurance, a retirement savings plan, and continuous professional development opportunities to help you grow in your career.

The work culture at SGS prioritizes collaboration, innovation, and professional growth. Administrative Assistants are encouraged to share their ideas and engage positively with peers and supervisors in a supportive environment.

While the Administrative Assistant role requires a commitment to daily operational tasks, SGS values work-life balance and offers flexible opportunities where possible. This role will vary in daily tasks, allowing for adaptation based on operational needs.

The role of an Administrative Assistant may involve a variety of physical tasks such as standing, sitting, and occasionally lifting up to 30 lbs. It’s important for candidates to be able to perform these tasks effectively with or without reasonable accommodations.

Interested candidates can apply for the Administrative Assistant position at SGS through our official website. It's crucial to fill out the application completely, and if you encounter any difficulties, especially related to disabilities, assistance is available via a designated helpline.

When answering this question, focus on specific examples of how you’ve used Outlook, Word, and Excel in your prior roles. Discuss tasks you handled, like data organization, creating documents, or managing emails effectively, demonstrating your proficiency and efficiency.

Share your strategy for prioritizing tasks based on deadlines and importance. You might want to mention using tools like to-do lists or digital calendars to manage multiple projects. This showcases your organizational skills and ability to manage time well.

Discuss your attention to detail and the specific methods you use to verify accuracy in documentation, such as double-checking data entries or using checklists. This illustrates your commitment to quality work at SGS.

Provide a specific example of a challenge, such as a tight deadline or managing conflicting priorities, and explain the steps you took to resolve it. Focus on solutions and what you learned from the experience.

Illustrate your customer service skills by discussing an experience where you effectively handled a customer concern. Emphasize your communication style and how you ensured the customer felt heard and valued.

Mention specific software tools you have experience with, like Microsoft Office or any project management software. Explain how these tools have aided your organizational skills in past roles.

Discuss how you communicate and collaborate with colleagues in a team setting. Provide examples of how you support team goals and contribute positively to the group dynamic.

Talk about your organizational systems, whether digital or manual, that help you keep track of various tasks. Sharing practical examples will enhance your credibility about being able to multitask effectively in this role.

Explain your passion for supporting teams and making operations run smoothly. Highlighting your intrinsic motivations will show how you align with the values of SGS.

Share your interest in SGS's mission and values, and how your skills and career goals align with the company's vision. Being specific about what attracts you to the role demonstrates your genuine interest in being part of the team.