Scheduling Assistant

This role will work closely with a Paralegal and Legal Assistant on work pertaining to the litigation of a case. Successful candidates will be responsible for areas including but not limited to the following.

Responsibilities:

• Assist attorneys with scheduling of depositions, doctor conferences, private mediations, and any other requested event.
• Coordinate the rescheduling of auto-set Court conferences to avoid time conflicts for each attorney.
• Work closely with each attorney’s team to make sure that litigation events are coordinated on a timely basis and documented in each attorney’s calendar/file
• Prepare formal Notices for events
• Review each attorney’s Court docket to make sure that events are confirmed and on each attorney’s calendar on a timely basis.  
• Confirm scheduled events with clients.
• Send letters to clients in a timely manner to ensure they are aware of upcoming events.
• Help with overflow if needed.
• Enter new roles in the system
• Upload necessary documents to the client’s file

Qualifications:

• High school diploma or GED is required; college preferred
• Ability to communicate effectively with clients
• Used to adapting in an ever-changing environment and handling multiple priorities
• Excellent oral communication with an outgoing personality
• Able to multitask and learn quickly
• Must thrive in a team environment
• Reliable and dependable
• Excellent comprehension and critical-thinking skills
• Ability to type at least 35 WPM with excellent writing skills while navigating through multiple software applications
• Organized
• Familiar with Microsoft Office
• Prior business/medical scheduling experience is preferred but not a prerequisite.  
• Bi-lingual preferred.

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