Legal Billing Coordinator (Remote)

This position is fully remote after training, during training this position is 1-2 times per week on site in Philadelphia, PA

Salary: $60,000 - 80,000/year

We are seeking a detail-oriented and organized Legal Billing Coordinator to join our team. The ideal candidate will have experience using Aderant, a leading legal billing and accounting software, and be responsible for managing and coordinating the billing process for attorneys and clients. This position will work closely with legal teams, clients, and the finance department to ensure timely, accurate, and compliant billing practices.

• Billing Coordination: Oversee the end-to-end billing process for the firm, ensuring all invoices are accurate, complete, and timely.
• Aderant System Management: Utilize Aderant for time entry, billing, and collections management. Ensure proper coding and allocation of billable hours, expenses, and other billable items.
• Client Invoicing: Generate and prepare monthly invoices using Aderant, ensuring compliance with client billing arrangements, rates, and billing guidelines.
• Adjustments & Write-offs: Review, approve, and apply billing adjustments and write-offs in accordance with firm policies.
• Timekeeper Collaboration: Work with attorneys and other timekeepers to ensure accurate time entries, correct billing codes, and compliance with client-specific requirements.
• Client Communication: Address client billing inquiries, provide clarifications, and resolve any billing disputes or discrepancies.
• Month-End Reporting: Assist with month-end closing procedures, ensuring timely submission of all invoices and accurate reporting of billable hours and revenue.
• Billing Compliance: Ensure that billing practices comply with firm policies, client agreements, and applicable legal industry standards.
• Reporting & Analysis: Prepare and analyze billing reports and work with the finance team to provide insights on trends, outstanding invoices, and other relevant metrics.
• Process Improvement: Contribute to the continuous improvement of billing workflows, procedures, and client-specific billing practices.

• Experience: Minimum of 2 years of experience in legal billing, with a preference for experience using Aderant software.
• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Technical Skills: Proficiency in Aderant billing software or other legal billing systems; strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Detail-Oriented: Ability to maintain accuracy and attention to detail in a fast-paced environment.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with clients and colleagues.