Construction Project Coordinator

A flexible hybrid work environment with the option of working from home or the office, with occasional site visits.   

Who we are...  

At Ecosystem we believe we should be accountable for results. That’s why we've integrated engineering and construction, seeing our projects through from design concept to implementation and commissioning. And that's how we can efficiently solve complex energy and decarbonization challenges in the built environment.   

Here are some of the projects we've been working on recently: Adelphi University, Brown University and San Diego Padres Stadium. 

Who you are…  

Are you a dynamic, well-organized person with initiative? Do you have experience in Project Coordination in the construction industry?   

Exciting multi-year projects worth several tens of millions of dollars need a Construction Project Coordinator to support the project from the ground up and ensure that every stage of the project is delivered on time and on budget.  If you thrive on contributing to complex construction environments and dream of making an impact, prepare to join our projects in New York.   

What you will do… 

Project Coordination:    

• In collaboration with the Project Team, coordinate work schedules (MS Projects), meetings and documents to facilitate design & construction development.  

• Contribute, manage and follow client proposals.  

• Contribute to tender and contract preparation, analysis, and management post-award (preparing and sending RFP’s out to bid, collecting the bids, building summary table, etc.). 

• Organize and attend various project related meetings. Prepare and distribute agendas and minutes as required. 

• Prepare status/progress reports and communicate results on a regular and ad hoc basis. 

Budget Monitoring and Updates: 

• Create and manage Change Orders and RFIs. 

• Demonstrate accountability and maintain cost control view of the project (budget, forecast cashflow). 

Quality Control and Compliance: 

• Champion document quality standards to support the Project Team. 

• Proactively document, archive and disseminate project information in a timely manner. 

• Documents include project correspondence, photos, tender packages, specifications, schedules, contracts, shop drawings, RFIs, Change Orders, cashflows, etc. 

• Ensure compliance with Occupational Health & Safety Act and local US safety regulations for construction projects. 

Leadership and Training: 

• Act as a point of contact for vendors and clients. 

• Demonstrate and share best practices with the Project Team. 

• Assist team members with any training and use of implemented processes and programs. 

• Minimum of 5 years of experience in construction project coordination or scheduling. 
• Bachelor’s degree in Engineering, Architecture or Project Management or comparable education/experience. 
• Knowledge of Microsoft Office tools, i.e., MS Projects, Word, PowerPoint, Excel, Outlook, etc. 
• A client-centered attitude and excellent communication skills. 
• Top-notch organizational skills with ability to prioritize. 

• Annual base salaries (approx. $75,000 - $100,000). Base salary is an approximate range and dependent on location and years of relevant experience.  
• Generous paid time off package starting with 6 weeks per year (3 weeks of vacation per year, 5 personal days, office closure between Dec 25 and Jan 1 and 10 statutory holidays).   
• Options for sabbaticals, part-time work arrangements, and time-off for personal projects.   
• Complete Group Insurance offer (health, visual, dental, life insurance, AD&D) with employer contribution.  
• Easy access to health and support through Telemedicine and Employee Assistance Program.    
• Employer contribution to 401(k).  
• More than a working tool, cell phones are provided for professional and personal use.    
• Mature Health & Safety practices, policies and trainings making us leaders in this space.    
• Reimbursement program for external training and access to French and English group courses.    
• Real flexible approach to work philosophy: employees are trusted to choose what works best for them mindful of responsibilities and deliverables.  
• When you decide to work from the office, a modern and bright office space in central location waits for you.  
• A modern and bright office space in central locations.  
• All-inclusive annual company-wide gathering celebrating our people and culture in style. Various employee-led committees are in place with employees (DEI, CSR, Innovation, Social Committee, etc.) to keep our culture thriving.  
• Mission-driven organization and stable business environment.