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Executive Assistant (w/m/d) - Niederlassungsleitung

Unternehmensbeschreibung

Wir stehen jeden Morgen dafür auf, eine lebenswerte Zukunft für nachfolgende Generationen zu schaffen. Je nach Projekt sind wir Berater, Umsetzer – oder beides – nachhaltiger, innovativer und wirtschaftlicher Lösungen für Immobilien, Industrie, Energie und Infrastruktur. In interdisziplinären Teams unterstützen unsere mehr als 6.000 Mitarbeitenden an 63 Standorten weltweit unsere Kunden. Wir denken visionär und realistisch. Wir arbeiten eigenständig und im Team. Mit Leidenschaft und modernsten Technologien. We unite. Join us at Dreso and let’s create a world we want to live in

Stellenbeschreibung

Sie sind ein Organisationstalent und halten gerne "die Fäden in der Hand"? Sie haben Freude am Umgang mit Menschen?
Dann kommen Sie zu uns und begleiten unsere Geschäftsleitung! Als fester Bestandteil unseres Teams am Standort in Dresden unterstützen Sie in allen strategischen, konzeptionellen und operativen Aufgaben. 

  • Professionelle Organisation des Umfelds der Geschäftsleitung von High-Level bis Hands-on 
  • Büroorganisation für den Standort einschl. Organisation von Veranstaltungen
  • Sicherstellung reibungsloser Abläufe, Terminmanagement sowie Reiseplanung
  • Vorbereiten von aussagekräftiger/anschaulicher Präsentationen und Auswertungen
  • Kommunikation und Korrespondenz mit unseren Kunden, Geschäftspartnern sowie der Unternehmensgruppe
  • Unterstützung im Controlling (Excel, BI-Tools) mit Erstellung von Auswertungen und Analysen
  • Strukturierte Ablagetechniken u.a. für vertraglichen Schriftverkehr 

Qualifikationen

  • Abgeschlossene kaufmännische Ausbildung und/oder betriebswirtschaftliches Studium oder eine vergleichbare Qualifikation
  • Mehrjährige Erfahrung in einer vergleichbaren Position als Assistent:in oder Referent:in der Geschäftsleitung
  • Sehr guter Umgang mit MS-Office, insbesondere Excel und PowerPoint
  • Authentizität und Kommunikationsstärke (in Deutsch und idealerweise Englisch)
  • Fähigkeit, auch in hektischen Situationen den Überblick zu behalten
  • Spaß an eigenverantwortlichen, lösungsorientiertem Arbeiten in einem dynamischen Berufsalltag 

Zusätzliche Informationen

  • Zur Sicherstellung Ihrer Work-Life-Balance bieten wir die Möglichkeit zum mobilen Arbeiten
  • Ihre berufliche und persönliche Entwicklung fördern wir durch individuelle Aus- und Weiterbildungen in der Drees & Sommer - Academy
  • Ihre Gesundheit unterstützen wir mit einem Bonus für sportlich Aktive oder einem Zuschuss zur Mitgliedschaft bei EGYM-Wellpass
  • Eine nachhaltige Mobilität fördern wir mit Jobrad-Leasing, ÖPNV-Zuschuss oder Firmenwagen (positionsabhängig)
  • Zusätzliche attraktive Angebote mit Rabatten im Corporate-Benefits-Portal. Mitarbeitenden-Empfehlungsprogramm mit attraktiver Prämienregelung
  • Zur Vereinbarkeit von Beruf und Familie bieten wir einen KITA-Zuschuss an. Darüber hinaus offerieren wir Zusatzleistungen für besondere private Ereignisse

Average salary estimate

$60000 / YEARLY (est.)
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$50000K
$70000K

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What You Should Know About Executive Assistant (w/m/d) - Niederlassungsleitung, Drees & Sommer SE

Are you an organizational maestro ready to join Dreso as an Executive Assistant (w/m/d) - Niederlassungsleitung in our vibrant Dresden office? At Dreso, we passionately strive every day to create a sustainable future for generations to come. As part of our team, you'll play a pivotal role in supporting our management with both strategic and operational tasks. You'll manage everything from high-level organization to hands-on office management, ensuring smooth processes through precise scheduling and travel planning. You'll also help craft engaging presentations and oversee communications with clients and partners, all while utilizing top-notch tools like Excel and BI for insightful analyses. If you're a people person with exceptional communication skills and the ability to thrive in fast-paced environments, we want you to join us in crafting the world we want to live in. With opportunities for professional development, a commitment to work-life balance through mobile work options, and exciting employee benefits, Dreso is the place where your expertise can shine, and make a real impact in creating innovative, sustainable solutions for our communities and industries.

Frequently Asked Questions (FAQs) for Executive Assistant (w/m/d) - Niederlassungsleitung Role at Drees & Sommer SE
What does an Executive Assistant (w/m/d) do at Dreso in Dresden?

As an Executive Assistant (w/m/d) at Dreso in Dresden, you will support management with a variety of tasks including strategic planning, office organization, and managing communications. Your role involves ensuring that operations run smoothly, managing schedules and travels, and preparing insightful presentations, all of which are essential for our dynamic work environment.

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What qualifications are required for the Executive Assistant position at Dreso?

To become an Executive Assistant (w/m/d) at Dreso, candidates should have a completed commercial education or a business studies degree, along with several years of experience in a similar role. Proficiency in MS Office, particularly Excel and PowerPoint, as well as strong communication skills in German (and ideally English) are essential for success.

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What kind of work environment can I expect as an Executive Assistant at Dreso?

At Dreso, the work environment for an Executive Assistant (w/m/d) is dynamic and collaborative, allowing for independent problem-solving. You will join a passionate team that values innovation, sustainability, and personal development, making it a great place to grow both professionally and personally.

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Are there opportunities for professional development as an Executive Assistant at Dreso?

Yes! Dreso is committed to your professional growth. As an Executive Assistant (w/m/d), you will have access to individual training and continued education through our Drees & Sommer Academy, ensuring your skills remain sharp and relevant in the industry.

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How does Dreso support work-life balance for Executive Assistants?

Dreso promotes a healthy work-life balance for our Executive Assistants (w/m/d) by offering mobile working options, childcare subsidies, and various health bonuses. We believe that supporting our employees’ lives outside of work leads to greater productivity and satisfaction.

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What tools will I be using as an Executive Assistant at Dreso?

As an Executive Assistant (w/m/d) at Dreso, you will utilize several tools, primarily MS Office Suite, including Excel and PowerPoint for analyses and presentations. Additionally, you will work with various business intelligence tools to assist in effective data handling and reporting.

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What benefits does Dreso offer to Executive Assistants?

Dreso offers a competitive benefits package for our Executive Assistants (w/m/d), including a corporate benefits portal with discounts, health incentives, subsidies for public transport, and options for bike leasing. We also have an attractive employee referral program and additional perks for personal milestones.

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Common Interview Questions for Executive Assistant (w/m/d) - Niederlassungsleitung
Can you describe your previous experiences as an Executive Assistant?

In your response, highlight specific roles where you managed executive schedules, handled communications, or organized events. Use quantifiable achievements where possible, such as the number of meetings scheduled or events organized, to demonstrate your effectiveness.

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How do you prioritize tasks in a fast-paced environment?

Discuss your methods for prioritization, such as using tools or techniques for time management. Provide an example of a time you effectively managed conflicting deadlines or urgent requests from multiple stakeholders.

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What software tools are you proficient in that would be relevant for this role?

Highlight your expertise in essential software such as MS Office Suite, particularly Excel and PowerPoint. You might also mention any project management tools or software you’ve used to assist in administrative tasks or project planning.

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How do you handle stressful situations or tight deadlines?

Share your strategies for keeping cool under pressure, such as performing critical tasks from a detailed checklist or delegating when appropriate. Provide an example of a particularly challenging deadline you managed successfully.

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How do you ensure effective communication with your team and management?

Focus on your methods for maintaining open lines of communication, such as regular check-ins or updates to your team and management. Discuss how you adapt your communication style for different stakeholders.

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Can you give an example of a time you improved an administrative process?

Talk about a specific instance where you identified inefficiencies in administrative processes and implemented changes that resulted in increased productivity or improved workflows.

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What do you consider to be the most important traits for an Executive Assistant?

Discuss traits such as organization, communication, and adaptability. Explain why each trait is crucial, providing examples from your experience that showcase those qualities.

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How would you build a rapport with your executive and colleagues?

Reflect on your approaches to relationship building, such as actively listening, engaging in team activities, or offering support in both professional and personal aspects; build upon how these efforts foster a positive work environment.

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What attracted you to the Executive Assistant position at Dreso?

This is your chance to showcase your knowledge about Dreso's mission and values. Describe how your personal and professional goals align with Dreso’s commitment to sustainability and creativity in solutions.

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Where do you see yourself in five years, and how does this role fit into your career plan?

Discuss your ambitions, focusing on professional growth and skills you wish to acquire. Explain how the Executive Assistant role will help you reach those goals and how you can contribute to Dreso during your time in the position.

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LOCATION
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EMPLOYMENT TYPE
Full-time, hybrid
DATE POSTED
November 28, 2024

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