Administrative Assistant IV

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support the senior leaders of our Client Success and Revenue Operations & Analytics teams. 

As an Administrative Assistant, you will partner with your senior leaders to ensure their time is managed efficiently, from calendar management and travel planning to coordinating team meetings and events. You will also collaborate closely with the Affirm Executive Support Team, acting as a valuable team specialist and individual contributor. Your proactive approach will enable leaders to focus on their strategic priorities.

What you’ll do

Provide high-level administrative support to two senior leaders, ensuring their time is optimized and all needs are met with precision. This includes:

• Expert calendar management, efficiently scheduling meetings, and proactively preventing or resolving conflicts.

• Preparing for meetings by creating calendar events, drafting agendas, developing slide decks, and communicating with attendees to ensure alignment before meetings.

• Attending select meetings to capture key action items, following up with attendees to ensure timely completion of tasks.

• Coordinating events such as team-building activities, partner meetings, and on-site/off-site sessions, ensuring seamless execution of all logistics.

• Collaborating closely with the Executive Support team to coordinate across the wider Affirm organization.

• Handling additional administrative tasks, including submitting expense reports, managing travel, and preparing documents and presentations using Google Suite and Microsoft Office, while also leading ad-hoc special projects.

• Assisting with financial tasks such as managing invoices and purchase orders, partnering with leadership and finance teams to monitor and analyze departmental budgets and expenses.

What we look for

• 2-4 years of relevant administrative experience

• Ability to work independently as well as across various teams

• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment

• Working knowledge of Google Suite, Microsoft Office, Zoom, and expense management and travel management softwares

• Strong work ethic, professionalism, confidentiality, and good judgment

• Ability to deal with conflict as well as give and receive feedback diplomatically

• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

• Ability to travel 2-4 times a year for team and company meetings and events

Pay Grade - I
Equity Grade - 2

Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $155,000
USA base pay range (all other U.S. states) per year: $102,000 - $142,000

Please note that visa sponsorship is not available for this position.

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