Office Manager (German-speaking)

The Office Manager role at Via entails managing daily office logistics, supporting cross-functional teams, project management of an upcoming office move, overseeing supply orders, and organizing employee experience initiatives, all contributing to a vibrant workspace.

To qualify for the Office Manager position at Via, candidates should have at least one year of experience in Office Management or Business Operations, possess strong organizational skills, and exhibit a proactive problem-solving attitude alongside great interpersonal skills.

Via promotes employee wellbeing by offering competitive compensation, membership to the Urban Sports Club, and fostering a collaborative environment where team lunches and social initiatives enhance the office culture and overall employee experience.

Essential skills for an Office Manager at Via include a high level of organization, strong communication abilities, creative problem-solving skills, attention to detail, and a collaborative mindset to effectively manage the office environment.

The office move project for the Office Manager at Via involves managing vendor relationships, ensuring a seamless timeline for closing, moving, and reopening the office space, as well as working closely with different teams to facilitate a smooth transition.

Via integrates sustainability in the Office Manager role by encouraging creative initiatives like researching sustainable supply solutions, which contribute to the company's broader mission of reducing environmental impact while managing office operations.

Via is an attractive employer for the Office Manager role due to its commitment to social good, innovative principles, competitive compensation packages, and the opportunity to work with a diverse and inclusive team focused on building the world's most efficient transportation network.

Prioritizing tasks as an Office Manager involves assessing deadlines, project impacts, and team needs. It's essential to create a clear action plan, stay organized, and communicate effectively with your team to ensure all priorities are addressed efficiently.

When discussing a challenging project, focus on a specific example that required coordination, problem-solving, and adaptability. Highlight how you managed the project's objectives, structured timelines, and achieved successful outcomes despite the challenges.

Handling conflicts involves staying calm, listening to all parties, and facilitating open communication to reach a resolution. It's essential to focus on common goals and seek win-win solutions that align with the team's values and objectives.

Share your experiences in managing vendors, such as negotiating contracts, ensuring service quality, and maintaining strong working relationships. Discuss specific instances where your management led to cost savings or improved service delivery.

In discussing office move logistics, detail your involvement in planning, coordinating vendors, ensuring timely execution, and managing communication with the team. Highlight any challenges faced and how you overcame them to ensure a smooth transition.

To maintain office supply levels, regularly assess current inventory, forecast needs based on upcoming projects and events, and establish reliable ordering processes with vendors. This proactive approach prevents shortages and ensures staff productivity.

Contributing to a positive office culture involves organizing inclusive events, encouraging team interaction, showing appreciation for employees, and supporting initiatives that align with the company's values, promoting wellbeing and collaboration.

Ensuring compliance involves staying informed about relevant regulations, conducting regular audits, training staff on best practices, and proactively addressing potential safety concerns to create a safe and healthy office environment.

Communication is crucial for an Office Manager. It fosters teamwork, ensures clarity in tasks and projects, facilitates effective relationships with vendors, and allows for sharing feedback to continuously improve office operations.

Adapting to changing business environments involves being flexible, staying informed about industry trends, being open to new ideas, and maintaining a problem-solving mindset to adjust strategies and operations quickly in response to change.