People Operations and Workplace Coordinator

We're on a mission to change the way businesses make decisions with our cutting-edge AI technology. To achieve that, we’re looking for passionate people to join our open and unconventional workplace. Our inclusive environment welcomes skills and experiences from diverse backgrounds, and defines who we are.

About the role - Who are you?

A member of our People Team, this role will help to foster a workplace experience that is in line with our culture and values, the Signal AI way. In this role, you will provide varied operational support for our Americas team and coordination support for our New York office. This person is someone who will consistently remain highly organized with strong attention to detail in a fast paced work environment.

What will you be doing?

• Management of day-to-day office support. Managing US office budget, ordering office supplies, responsible for the corporate credit card and receipt management, Health & Safety, travel arrangements, negotiating supplier quotes and liaising with the landlord etc 

• Working with teams on varied projects including, events planning and creating materials for both internal and external use.   

• Working on both HR projects and operational tasks. This role will provide initial exposure to HR practice and process.

• Partner with the IT team on all technology needs for the US office including set-up for Company meetings, printers and equipment. This includes supporting basic IT setup for new starters.

To be successful in this role, you'll need to:

• Be a trusted partner to US leaders, VP People and the rest of the People team - handle highly sensitive material and information with discretion and confidentiality

• Have a strong sense of ownership and accountability for tasks, projects, and workstreams assigned to you. Be willing to continuously challenge yourself, learn, and grow

• Be hyper-organized and have meticulous attention to detail: You’ll notice the small things and appreciate that they contribute to the bigger picture

• Have excellent verbal and written communication skills

• Be comfortable with ambiguity and working in a scale-up environment - no two days look exactly the same

• Be tech savvy - experience of working with and managing first line support for multiple office technologies such as Zoom, Google suite etc

• Like many roles, you’ll need to context shift between different tasks and have the ability to prioritize work based on impact

• Thrive when things don’t go to plan, identify solutions and come up with a plan

Not sure you meet every requirement? Studies show that women and other underrepresented groups often hesitate to apply unless they check every box. At Signal AI, diverse perspectives strengthen our teams, drive innovation, and lead to better performance. So even if your background doesn’t align perfectly with each qualification, we encourage you to apply if you’re passionate about this role.

We're dedicated to creating an inclusive environment where every Signaller feels welcomed, valued, and heard—a place where you can truly thrive as yourself.