Bilingual Human Resources Assistant/Receptionist (Entry Level)

Your Mission

As a Human Resources Assistant, provide exceptional administrative support to the HR department while ensuring company policies and procedures are upheld. Collaborate with team members and applicants to deliver a seamless experience.

Key Responsibilities

Support HR Team:
• Act as the receptionist for the HR team and respond to inquiries from applicants and team members about job opportunities, forms, or procedures.
• Manage HR mailbox and distribute departmental mail daily.
• Create and maintain employee files, ensuring filing is always up-to-date.

RecruitingOnboarding:
• Provide pre-employment recruiting assistance and schedule employment tests, drug screens, and more.
• Prepare for new hire orientations (e.g., booking location, preparing materials).
• Coordinate relocation administration and oversee new hire and termination processes in HRIS.

TrainingDevelopment:
• Assist with maintaining training records.
• Update employee information in training software and send reminders for overdue training.
• Generate training reports and oversee training schedules.

Event Coordination:
• Help plan events such as the 20-Year Outing, United Way activities, and service award distribution.
• Manage the company’s t-shirt process and new hire gifts.

CommunicationOrganization:
• Maintain the company organizational chart, updating it monthly.
• Communicate holiday calendars and 24/7 shift schedules.
• Handle employment verifications.

SafetySecurity:
• Administer safety procedures and reimbursements (e.g., safety shoes/glasses).
• Schedule Safety Committee Meetings, attend the meetings, take notes, and distribute them.
• Issue security access cards and maintain security system data.

Minimum Qualifications
• Associate’s degree in Administrative Assistant or related field preferred, with 3 years of experience in a highly responsible administrative role; OR
• 5 years of administrative experience, preferably in a manufacturing office environment.