Executive/Personal Assistant - Hybrid - #34027

This is a fantastic opportunity for an experienced Executive/Personal Assistant to join a rapidly growing company with the goal of becoming Australia's top choice for anyone seeking any type of boat. With their current team and systems, they are well on their way to achieving this in no time.

Company Profile:

Founded in 2008, our client has since become one of the leading charter agencies in Australia and is one of the few charter boat agencies that works with and has access to boats throughout Australia as well as contacts in Europe and the US for those wanting boat hire abroad.

Their client list ranges from international celebrities and VIPs to large corporates, small businesses, and individuals looking to plan a party. Their doors are open to anyone that needs a boat no matter how big or small the cruise may be.

Overall purpose and responsibilities of the role:

As a Personal Assistant, you will be responsible in providing comprehensive administrative support, including email management, task prioritization, meeting minutes, form completion, and general office tasks. Also support training schools by managing schedules, coordinating enrollments, booking rooms, preparing resources, updating websites, and ensuring data accuracy.

Duties and Responsibilities:

General Administrative Tasks:

• Maintain a clean and organized inbox
• Reply to emails that require simple responses
• Track and prioritize tasks and commitments
• Take minutes in some meetings
• Track action items committed to during meetings
• Review meeting minutes to identify action items
• Complete forms as needed
• Assist with general administrative tasks

Support Tasks for Training Schools:

• Learn and navigate various software used by the client
• Add classes to the system
• Ensure enrolment requirements are met
• Book rooms as required for training sessions
• Liaise with students to confirm enrolment details and requirements
• Prepare and verify resources needed for training sessions
• Add products to the website
• Perform website updates
• Review data for accuracy

• At least 3 to 4 years of experience as an executive or personal assistant.
• Excellent written and verbal communication skills.
• Strong time-management, attention to detail and organizational skills.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes
• Ability to maintain confidentiality of information related to the company and its employees.

Job type: Permanent

Emp type: Full time / Direct hire

Schedule: Hybrid: 2 days remote and 3 days onsite work; Monday to Friday, 8:30 AM to 5:30 PM Australian time (6:30 AM to 3:30 PM Manila time)

Location: Ayala, Makati City

Industry: Hospitality & Travel

Expertise: Executive or Personal Assistant