Front of House and Finance Administration Assistant

About Us

Founded in 1992, we are a successful, growing International digital transformation consultancy. We deliver multi-Queen’s Award for innovation winning platforms and services that support large-scale digital transformation. Our digital, data and technology solutions are used by globally recognised public and private sector brands operating in a variety of sectors including Civil Defence, Healthcare, Sustainable Environment and Land Asset Management, and Digital Democracy.

At a certified Great Place to Work® you’ll experience a dynamic and nurturing environment that rewards initiative and flexibility and enjoy a career path tailored to your own aspirations.

About the role

An excellent opportunity has arisen for an experienced and outcomes-focused Administrator with outstanding ability and professionalism to join our motivated Corporate Administration and Finance teams, based out of the Company’s Head Office in Altrincham on a full or part time basis.

If you are looking for a career in a professionally challenging environment, where you and your team can truly make your mark and earn an enviable reputation, then we want to hear from you.

We are happy to consider applicants with a variety of experience levels.  First and foremost, we are after the best people: driven by purpose and motivated by the opportunity to grow and develop.  We are committed to investing in you and helping you grow into the role with an outstanding talent development programme and flexible benefits package that includes pension, bonus scheme, life insurance and private health care.

Personal Qualities

• Professional, clear thinking, positive under pressure and results driven.
• A ‘can do’ attitude that inspires respect from other leaders and professionals. 
• Strong relationship management skills.
• Able to work well with others and shares the Company’s core professional values of innovation, excellence and integrity.

Key Accountabilities and Responsibilities

You will be excited by the opportunity to:

• Facilitate all activities and communications relating to Reception and Front of House functions, including promptly dealing with all incoming telephone calls, visitor management and corporate hospitality in a personal, professional and highly effective manner.
• Assist with office management, including the maintenance of office stock levels, supplies and coordinating staff benefits such as fortnightly massages.
• Provide business support to other internal service groups, such are reconciliation of timesheets.
• Provide administrative support and assistance, including document preparation, routine meeting coordination and staff travel & accommodation booking requests.
• Support the Finance Services (FS) team with key processes such as; purchase ledger, purchase request forms, purchase orders, invoice approvals, expenses, credit card reconciliation, setting up new suppliers, purchase invoice processing, allocating Good Received notes, payments and supplier relations.

Requirements

• Evidence of a minimum of 2 years’ experience in a professional services environment
• Excellent MS Office skills including experience of managing calendars, creating and maintaining excel spreadsheets and word documents
• Excellent business writing, superb telephone manner, interpersonal and verbal communication skills
• Strong work prioritisation, organisation and time management skills
• Thoroughness and a meticulous attention to detail
• Familiarity with Sage 50 accounting package would be advantageous
• Willing to travel occasionally alongside colleagues at our London and Edinburgh offices.

Our benefits package compliments our highly competitive salaries and our great working environment. We believe that our people should be properly rewarded for their commitment to the continued success of our business through a comprehensive and flexible range of benefits.

These can include:

• InformedACADEMY© – We offer excellent career development opportunities through our award-winning personal and professional development programmes, including support with professional certifications.
• Industry leading health and wellbeing plan – We partner with several wellbeing support functions to cater to each individual’s need, including 24/7 GP services, mental health support and physical health support.
• Hybrid working*
• Private Health Care Cover*
• Generous life assurance cover*
• Gym Membership*
• Monthly office lunch
• Onsite massage sessions
• 25 paid working days holiday per year plus bank holidays*
• Sabbatical Leave Scheme*
• Enhanced Maternity Leave and Pay*
• Enhanced Paternity Leave and Pay*
• Company Pension Contribution
• Profit Share Scheme
• Payment of professional subscriptions
• Generous referral scheme with no limits on the number of referrals
• Salary Sacrifice scheme*

*Qualifying period applies

Culture

We are proud to nurture a workplace culture that is diverse, inclusive, rewarding, and egalitarian.

We strive to live up to our values of Innovation, Excellence, and Integrity by thinking about things differently, always doing our best, and acting in good faith at all times.

We’re a team of passionate problem solvers. We take pride in helping our clients accelerate and de-risk digital business change so that we can collaborate and codesign world class digital services that solve complex business and safety critical problems, particularly where place, location or geography are important.

Our workplace culture reflects how we go about our work, the type of work that we choose to do, and our commitment and contribution to the sustainable social, environmental, and economic development aims of the communities that we are part of. 

We focus both on technical skills and equally importantly, on the cultural fit of prospective new colleagues. Our success relies on fostering an environment where creativity and collaboration produces great outcomes for our people, our clients, and our partners.