Operations and Office Manager

Brody Jewish Center (Hillel at UVA)

Role Overview

The Brody Jewish Center is seeking a highly organized, detail-oriented professional with exceptional administrative and communications skills to serve as our part time or full-time Operations and Office Manager (30-40 hrs; flexibility possible for the right candidate).  The Operations and Office Manager provides critical support to the Executive Director and will be responsible for the organization’s day-to-day operations, including communications with vendors, contractors, and community partners. The position requires an individual who can multitask, prioritize and delegate.  Attention to detail, organizational skills and an ability to remain focused on the “big picture” are essential.  The Operations and Office Manager reports directly to the current Associate Director.  

What You’ll Do

• Maintain bookkeeping on a weekly basis (via QuickBooks), performing some financial responsibilities such as processing check requests, invoices and reimbursements
• Assist with reviewing existing policies and development of new policies (e.g. operations manual, facility reservations, and security)
• Oversee general office and building upkeep, ensuring all spaces are well maintained and student spaces are appropriately stocked on a bi-weekly basis, including the kitchen space
• Coordinate and communicate with vendors, including custodial and maintenance
• Oversee space usage including reservations, rentals, and room set-up for outside community events 
• Work with the Executive Director to understand food service needs, and facilitate coordination of food service for Shabbat (weekly Friday night meal) and other programming 
• Maintain inventory of office and kitchen supplies
• Manage inventory and sales of promotional materials
• Provide occasional operational support at student programs, including Shabbat and holiday gatherings on evenings and/or weekends (averaging once or twice per month). 
• Provide IT oversight to ensure all office systems are operating efficiently 
• Assist the program team with ordering supplies for staff and student events
• Other duties as needed and assigned

What You’ve Accomplished

• Bachelor’s degree required.
• 3+ years of relevant experience in an administrative, operations or office manager role.

What You’ll Bring to the Job

• Outstanding organizational skills; should enjoy developing systems, organizing documents, creating, and implementing systematic workflows.
• Exemplary time management skills, including the capacity to juggle competing priorities and deadlines, and to remain flexible within an ambiguous, fast-paced environment.
• Excellent verbal and written communications skills.
• Ability to follow complex instructions and quickly learn new procedures and systems.
• Knowledge of essential computer software programs, including Microsoft Word and Excel, and the agility and resourcefulness to learn new technologies. Familiarity with QuickBooks is a plus.
• Willingness to adapt to new systems for reimbursements/expense reports that fit student and staff workflow and timelines
• Impeccable discretion and appreciation of confidentiality.
• Inclination to take initiative with tasks.
• Knowledge and familiarity with financial spreadsheets would be preferable.

What You’ll Receive

• A competitive salary in the non-profit marketplace.  The salary range is $40,000 - $45,000..
• A comprehensive benefits package, including health insurance, Group Supplemental Retirement Annuity (GSRA), pension plan, life insurance, Long Term Disability (LTD), Flexible Spending Plan, generous vacation/sick time, and parental leave.
• Great professional development, mentoring, and skill building opportunities.
• This position is an in-person role with some flexibility for remote work during certain times of the year.

Desired start date: December 2024

About the BJC, Hillel at UVA 

For over 85 years, the BJC has been a cornerstone of Jewish life at UVA, fostering dynamic engagement and leadership development. Join us as we continue this legacy, partnering with the university and the wider Jewish community to create an enduring impact. The Brody Jewish Center (BJC) serves approximately 1,000 undergraduate and 400 graduate students at the University of Virginia. BJC strives to empower students to take ownership of their Jewish identities and to make an enduring commitment to Judaism and the Jewish people. The BJC at UVA engages students in vibrant and meaningful Jewish experiences by emphasizing Jewish learning, community building, and personal growth. The BJC is housed in an 18,000-square-foot, state-of-the-art building. Governed by a geographically diverse board of directors, the Brody Jewish Center enjoys strong partnerships with the UVA campus partners and community organizations.

The Brody Jewish Center is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.