Business / Finance Coordinator (814041)

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Accounting Duties

• Payments - Record participant related voucher payments in all required databases in a timely manner
• Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
• Funding Purchase Card reconciliation - Assist Project Accountant as needed
• Local Checking Account - Review requests for accuracy, enter the participants and expenses in QuickBooks (or equivalent software), print checks, upload request, acquire needed signatures of authorized manager(s) and mail checks as directed
• Backup Documentation - Gather, organize and review all monthly invoice backup documentation for accuracy and deliver to as required
• Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled
• Standard Operating Procedures - Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested

Payroll Support

• Timekeeper - Review Time Detail Report, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members
• Secure Payroll Approval - Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing
• Backup Documentation - File all payroll related documentation in an organized manner and provide for internal and external audits and reviews, as requested
• Standard Operating Procedures - Develop payroll support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s), as requested

Procurement

• Supplier Sourcing and Negotiation: Research and identify potential suppliers, solicit bids, negotiate pricing, terms, and contracts to secure favorable agreements that align with company needs and budgetary constraints.
• Purchase Order Management: Create, track, and manage purchase orders, ensuring timely delivery of goods and services, and resolving any discrepancies or issues with vendors to maintain a smooth procurement process.
• Inventory and Demand Forecasting: Collaborate with internal teams to forecast supply needs, monitor inventory levels, and ensure the procurement of materials is aligned with production

• Requires a high school diploma or equivalent required
• Familiarity with Oracle Financial or other accounting software a plus
• Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills a must
• Ability to mutli-task and learn new application

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.