Procurement & Logistics Coordinator, Uganda
Who We Are!
🌍 Africa has the world’s youngest and fastest-growing population. By 2035, the continent is poised to contribute more people to the global workforce each year than the rest of the world combined. At Educate!, we're obsessed with impact. We leverage iterative learning to build highly scalable youth employment solutions aimed at unlocking the potential of the world’s youngest continent.
Educate! prepares youth in Africa to learn, earn, and thrive in today’s economy by:
- Introducing an employment-focused school subject into secondary and
- Delivering livelihood Boot Camps for out-of-school youth, with a focus on marginalized rural girls and young women.
So far, we’ve impacted over 250,000 youth across Uganda, Rwanda, and Kenya—and the largest youth employment and skills provider in East Africa. Our team of over 250 largely African staff and 300 volunteer mentors is passionate about creating meaningful change. Plus, 50% of our top 30 leaders have been with us for over five years! 🎉10+ alumni have started their organizations and 6 current or former team members were Acumen Fund East Africa fellows.
Global organizations like Imaginable Futures, Big Bang Philanthropy, #startsmall, Generation Unlimited, CIFF and Echidna Giving have backed us and support our mission! In 2022, we received a catalytic investment from philanthropist Mackenzie Scott to scale our systems change work.
Educate!'s long-term vision is to design solutions that measurably impact millions of youth across Africa each year. By 2025, we’re on track to quadruple our reach and impact 400,000 youth annually. Want to join us on this journey?
Position Overview
Educate! is seeking a dynamic and detail-oriented Procurement and Logistics Coordinator to join our dynamic team. In this crucial role, you will be at the heart of our operations, ensuring the seamless acquisition and delivery of resources that power our programs. As we scale our products in Uganda, your expertise will be vital in maintaining efficiency and supporting our ambitious goals.
This is your chance to be part of a dedicated team making a tangible impact on thousands of youth. If you’re passionate about procurement and logistics, thrive in fast-paced environments, and are excited about contributing to a cause that’s changing lives, we’d love to have you on board. Join us in driving forward Educate!'s innovative education solutions and help us reach new heights!
Performance Objectives
- Procurement and Price Research & Verification – 35%
- Contracts and Supplier Management (25%)
- Quality Control (20%)
- Contractor Management (20%)
1. Procurement and Price Research & Verification – 35%
- Implement the procurement policy and strategy and promote purchasing best practices to maximize savings.
- Ensure procurement processes are complete, accurate, documented and in compliance with relevant laws & E! Policy.
- Anticipate procurement needs to pre-select competitive vendors, and create systems to track and strategically guard against common procurement challenges
- Ensure proper documentation for all procurement requests before presentation for authorization.
- Ensure that standard operating procedures for the procurement function are understood and applied by staff.
- Coordinate the awards to the best bidder and draft a contract for the selected vendor.
- Carry out regular market research and update the price list at least twice a year as a guide for user departments
- Ensure that price comparisons or other procedures do not delay procurements past communicated deadline
- Formally and proactively communicates and advises budget holders and Operations Manager on instances of cost reduction.
2. Contracts and Supplier Management (25%)
- Spearhead the prequalification process for vendors and service providers in anticipation of implied procurement needs.
- Build and keep a well maintained pipeline of preferred vendors to lower procurement related risks.
- Maintain well documented vendor lists with company products and shares with management as is necessary.
- Build and maintain a strong E! relationship with vendors for the benefit of wholesale discounts & customer loyalty awards within the boundaries of the Educate! Ethics Guide.
- Provide timely, accurate and adequate specifications to vendors and respond to clarifications in a timely manner.
- Ensure vendor contracts have complete specifications and right invoices are paid promptly.
- Participate in negotiation of contract terms on a range of central contracts and monitor performance against these contracts.
3. Quality Control (20%)
- Ensure the quality of materials or services is consistent with requirements through quality monitoring from initiation to usage.
- Conclude procurements within the time of the stipulated timelines
- Ensure there are operational controls for the facility services such as telephone, internet, reception, security, etc.
- Ensure maintenance and optimization of Head Office IT infrastructure and systems
- Ensure proper safety of the procurement documents
- Suggest improvements based on regular staff feedback and respond to challenges within stipulated timelines.
- Seek and respond to feedback from end users on the quality of products delivered to ensure value for money.
4. Contractor Management (20%)
- Lead the recruitment process for Enumerators (from advertising to shortlisting of candidates, conducting interviews, awarding and contracting)
- Maintain a clean, up-to-date database of Enumerators for different programs
- Process payments for Enumerators in a timely manner
- Collect and provide feedback to Enumerators and generally ensure that their experience with E! is pleasant
Qualifications
- Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a related field.
- At least 3 years of proven Experience in procurement, logistics, or supply chain management in a fast paced environment, preferably within the NGO sector.
- Strong Analytical Skills to assess procurement processes and ensure cost-efficiency and effectiveness.
- Excellent Organizational Abilities to manage multiple tasks and projects simultaneously, ensuring timely delivery and resource allocation.
- Effective Communication Skills to liaise with vendors, stakeholders, and team members, ensuring clear and concise information exchange.
- Problem-solving mindset to address logistical challenges and implement efficient solutions.
- Attention to Detail to meticulously handle procurement documentation.
- Proficiency in Procurement Software and Microsoft Office Suite to streamline procurement activities and reporting.
- Commitment to Ethical Practices ensuring compliance with organizational policies and industry standards.
- Adaptability to adjust to changing priorities and work environments, supporting the dynamic needs of the organization.
- Team Player with the ability to work collaboratively within diverse and multicultural teams.
- Driven by Impact with a passion for contributing to the organization's mission of transforming education and scaling impact.
Terms
- Salary is commensurate with experience
- Attractive Benefits & Packages including Medical Insurance.
- Location is Kampala
What We Offer 💼
- A vibrant, mission-driven environment with a supportive and fun team.
- Flexibility— Hybrid work environment with at least 3 days in our awesome Nairobi office (If working from the Nairobi office)!
- Competitive salary based on experience.
- Healthcare coverage for you and your dependents, work laptop, Internet & call stipend
- Learning & growth opportunities
- This is a 2-year contract with a possibility of extension
Application Process: Rolling basis, interviews happening soon!
Our Culture & Tenets(Values) 🌱
At Educate!, we pride ourselves on living by the Tenets:
- We’re ambitious.
- We put Youth First
- We are Impact-Obsessed
- We Exceed Expectations
We’re ambitious, youth-first, and driven by impact. We always strive to exceed expectations, continuously learn, and push for innovation. We’re one team with many perspectives, and we welcome people from all backgrounds to join us.
We’re committed to ensuring all candidates are screened for child and youth safety. As part of the process, you’ll need to provide a Certificate of Good Conduct. Educate! reserves the right to withdraw employment offers if any risks to youth are identified.
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At Educate!, we are on a mission to transform education and unlock the potential of Africa's youth. We’re currently seeking a passionate Procurement & Logistics Coordinator to join our dynamic team in Uganda. In this pivotal role, you'll be the driving force behind the smooth and efficient acquisition of resources that fuel our innovative education programs. With our impressive track record of impacting over 250,000 youth across Uganda, Rwanda, and Kenya, you’ll play a vital part in maintaining the operational excellence needed to sustain our growth. If you're excited by the idea of optimizing procurement processes, working with suppliers, and ensuring quality control in logistics, this role offers a fantastic opportunity for you to contribute to meaningful change. You’ll be juggling various responsibilities, from price research and supplier management to quality assurance and contractor relations. We're looking for someone with a keen eye for detail and the ability to navigate the fast-paced world of logistics, all while remaining committed to our vision of impacting millions of youths by 2025. Our team is vibrant and devoted, and together we strive to exceed expectations and create real impact. If you have a background in supply chain management, are driven by results, and share our passion for empowering youth, we’d be thrilled to have you on board. Join us at Educate! and be part of a movement that’s shaping the future of education in Africa!
By
Educate!
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