Operations (Administrative) Coordinator- BSNOL Operations

The Operations (Administrative) Coordinator at Chamberlain University plays a vital role in supporting the BSN Online program by managing daily operational activities, coordinating events, and maintaining relationships with partners and vendors. You'll also handle administrative tasks such as typing correspondence, ensuring compliance, and working on various projects to improve workflow efficiency.

To apply for the Operations (Administrative) Coordinator position at Chamberlain University, you need a High School Diploma or equivalent, along with at least 3 years of office management experience, preferably in operations. Proficiency in Microsoft Office Suite and strong communication skills are essential to succeed in this role.

The Operations (Administrative) Coordinator position at Chamberlain University is primarily based in Chicago, Illinois. While some tasks may involve virtual coordination, the role requires onsite presence for certain responsibilities, especially those related to facility management and in-person events.

Chamberlain Care® is the guiding principle at Chamberlain University, emphasizing a culture of service excellence. As an Operations (Administrative) Coordinator, you will embody this philosophy by supporting colleagues and students through administrative excellence, fostering a collaborative environment where everyone is empowered to thrive.

Chamberlain University offers a comprehensive benefits package for Operations (Administrative) Coordinators, including health, dental, and vision insurance, a 401k Retirement Program with a 6% employer match, 15 paid vacation days per year, and 12 paid holidays, plus additional floating holidays to ensure a healthy work-life balance.

Success as an Operations (Administrative) Coordinator at Chamberlain University requires strong organizational and analytical skills, a problem-solving mindset, and the ability to manage multiple tasks efficiently. Excellent communication and interpersonal skills will also be essential in liaising with various stakeholders and maintaining a productive work environment.

The Operations (Administrative) Coordinator directly contributes to student success by ensuring smooth administrative operations, which allows faculty and staff to focus on providing quality education. By coordinating events and maintaining effective communication channels, you help create a supportive atmosphere that enhances the overall educational experience at Chamberlain University.

In your response, emphasize specific examples from your past roles where you successfully coordinated day-to-day operations, managed administrative tasks efficiently, and contributed to operational improvements. Highlight your experience with multitasking and prioritizing tasks to underscore your ability to handle the responsibilities of the Operations Coordinator position.

Discuss your experience in facility management, including how you have previously liaised with landlords and vendors. Provide examples of how you’ve built and maintained these relationships, highlighting your interpersonal skills and communication strategies to ensure effective collaboration.

Share a concrete example of your experience with regulatory compliance. Explain the steps you took to ensure that all operations met required standards and how you navigated any challenges. This will demonstrate your understanding of the importance of compliance in an academic setting.

Here, mention specific software applications you have used, emphasizing proficiency in the Microsoft Office Suite. Discuss how you’ve utilized these applications to enhance productivity and streamline administrative processes, thereby showcasing your technical capabilities.

Illustrate your critical thinking and problem-solving skills by providing a detailed example. Outline a specific challenge you faced, the actions you took to resolve it, and the results of your efforts. This showcases your ability to remain resourceful under pressure.

Explain your method for prioritizing tasks, perhaps by discussing how you assess urgency and importance. Provide examples of how you successfully balanced multiple responsibilities in the past, emphasizing time management skills that are essential to the role of Operations Coordinator.

Discuss strategies for effective communication, such as regular updates, active listening, and building rapport. Use examples to demonstrate how you’ve fostered open communication lines in previous positions, highlighting the positive outcomes of this approach.

Illustrate a successful event you coordinated by elaborating on the planning process, the challenges faced, and how you ensured everything went smoothly. Highlight the impact this event had and any feedback received, emphasizing your organizational skills and attention to detail.

Share techniques you use to maintain accuracy, such as checklists, peer reviews, and proofreading strategies. Provide an example of a situation where your attention to detail prevented a potential issue, reinforcing its significance in administrative roles.

Relate your past experience to Chamberlain University’s mission of empowering healthcare professionals. Highlight your commitment to education and service and express how your skills and values align with the principles of Chamberlain Care®, demonstrating your passion for contributing to the university's goals.