Executive Assistant II

An Executive Assistant II at Toast supports our Executive Team by managing their schedules, coordinating meetings, and handling logistics for events. This role is essential as it ensures that our leaders are organized and efficient, allowing them to focus on driving our all-in-one restaurant platform forward.

Candidates for the Executive Assistant II position at Toast should have 3-5 years of experience in an administrative role, excellent communication skills, and the ability to work independently. Familiarity with handling confidential information and strong organizational skills are also crucial for this position.

Yes, the Executive Assistant II role is hybrid, which means you’ll primarily work remotely but will occasionally need to commute to our Boston office for events and meetings when the executive team is present.

The starting pay rate for the Executive Assistant II position at Toast is between $69,000 and $110,000 USD. As part of our commitment to attracting top talent, we offer competitive compensation along with an array of benefits.

As an Executive Assistant II at Toast, you'll find a fast-paced and collaborative work environment that encourages growth and innovation. With a focus on a diverse and equitable culture, everyone’s contributions are valued, making it a rewarding place to work.

In the Executive Assistant II role at Toast, you will handle a variety of tasks including calendar management, meeting coordination, travel arrangements, expense submissions, and provide recommendations for process improvements. Your organizational skills will directly impact our executive productivity.

To apply for the Executive Assistant II position at Toast, simply submit your application through our careers page. We prioritize an inclusive hiring process, so if you need accommodations, please reach out to us and we’ll ensure you are supported during your application and interview journey.

When prioritizing tasks as an Executive Assistant II, it’s crucial to evaluate deadlines and the urgency of each task. I often create a list, categorize tasks based on their impact on the executive's schedule, and adjust as needed throughout the day to ensure maximum efficiency.

In my previous roles, I've managed complex calendars for multiple executives, proactively scheduling and rescheduling meetings, and ensuring that they are well-prepared for each engagement. My approach includes blocking out time for critical tasks and prioritizing meetings that align with their strategic priorities.

I use various tools and resources to streamline travel arrangements, ensuring that I secure the best options for flights and accommodations while factoring in budgetary guidelines. I also maintain a comprehensive travel itinerary for executives that includes all relevant details, ensuring a stress-free journey.

Handling confidential information is a top priority as an Executive Assistant II. I ensure that documents are securely stored, I share sensitive details only with authorized individuals, and I always adhere to company policies regarding privacy and data protection.

Improving efficiency often involves seeking feedback and monitoring my own processes. I implement tools like task management software to track responsibilities and streamline communication, and I continuously look for new ways to enhance existing workflows to make operations smoother.

In dealing with conflicting priorities, clear communication is key. I make it a practice to consult with the executives involved to understand the urgency of their requests and negotiate timelines. This helps ensure that everyone feels heard and that I can efficiently allocate my time.

Once, I was tasked with organizing a last-minute executive meeting while managing ongoing travel arrangements for another leader. I quickly prioritized tasks, delegated where appropriate, and maintained open lines of communication with those involved, successfully executing both challenges with a positive outcome.

Maintaining professional relationships involves respect, open communication, and a proactive approach to supporting their needs. I make a point to understand their working styles and preferences to anticipate their requirements, fostering trust and collaboration.

The most important skills for an Executive Assistant II include strong organizational capabilities, excellent communication skills, the ability to work independently, and a keen attention to detail. These skills enable effective task management and support in any fast-paced environment.

To ensure that meetings run smoothly, I focus on thorough preparation. I send out agendas in advance, confirm attendance, coordinate any required technology, and follow up after with notes and action items. This organizational approach helps all participants stay aligned and productive.