Job details

Accounts Payable Coordinator

Thorlabs is pleased to play a role in advancing science through the components, instruments, and systems we design and manufacture. We believe that science and innovation have great potential to improve the world around us and are committed to advancing photonics (i.e., light-based) technologies that positively impact our customers, employees, and communities. Via educational outreach and more sustainable business practices, we continuously invest in a brighter future. We recognize that each of our employees is a unique individual with the ability to contribute to our success and seek to find great people who will thrive in our fun, fast-paced culture.

Responsible for providing accounting and clerical support to Accounting Department personnel. Keys daily workload to the general ledger system. Assists accounting personnel as requested. Complies with policies regarding and maintains accounts payable records.

Although the location of the position is in Newton, NJ, from time to time it may be required to undertake duties at other Thorlabs locations.

Essential Job Functions include the following, but are not limited to:

Reviews all invoices for appropriate documentation and approval prior to payment.
Prints and obtains signatures on all accounts payable checks.
Acts as liaison between corporate and branch accounts payable departments.
Answers all vendor inquiries.
Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
Prepares cleared checks for storage.
Assists in monthly closings.
Prepares analysis of accounts, as required.

In addition to the essential functions and duties listed above, all positions are also responsible for:

Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures.
Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

The Company retains the right to change or assign other duties to this position.

Physical Activities:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Experience:

Experience in a similar and progressive position preferred.

Education:

High School Diploma or equivalent or equivalent work experience

Specialized Knowledge and Skills:

Familiar with the Chart of Accounts

Axapta, Microsoft products
Ability to read and interpret documents such as procedure manuals, routine reports and correspondence

Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few..

Average salary estimate

$52500 / YEARLY (est.)

min

max

$45000K

$60000K

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What You Should Know About Accounts Payable Coordinator, Thorlabs

Thorlabs is on the lookout for a dynamic Accounts Payable Coordinator to join our innovative team! As a leader in advancing photonics technology, we understand that success comes from the talents of our employees. In this casual yet professional environment, you will play a key role in providing essential accounting support. Your day-to-day tasks will involve reviewing invoices for proper documentation, processing payments, and acting as a liaison between our corporate and branch accounts payable departments. The ideal candidate will thrive in a fast-paced culture, valuing creativity and teamwork. You'll maintain the accounts payable records and assist with monthly closings, ensuring adherence to company policies along the way. If you have experience in a similar role or possess a strong familiarity with Microsoft products and accounting tools like Axapta, we want to hear from you! Here, at Thorlabs, we pride ourselves on nurturing diverse talent and creating an inclusive workplace. Your contributions will be recognized and appreciated as we work together to achieve a brighter future through science and innovation.

Frequently Asked Questions (FAQs) for Accounts Payable Coordinator Role at Thorlabs

What does an Accounts Payable Coordinator do at Thorlabs?

An Accounts Payable Coordinator at Thorlabs plays a vital role in managing the financial transactions of the company. This includes reviewing invoices, processing payments, maintaining accurate records, and ensuring compliance with company policies. By acting as a liaison between departments, you help ensure smooth operations and clear communication regarding accounts payable.