Executive Assistant (Remote US Only)

In the role of Executive Assistant at Solace, you'll be tasked with providing essential support to our Co-Founders. This includes managing their schedules, assisting with project execution, and ensuring various initiatives run seamlessly. You're expected to take ownership of your tasks and be a proactive problem-solver while collaborating with different teams.

We're looking for candidates with at least 3 years of relevant experience for the Executive Assistant position at Solace. Prior experience in managing executive schedules, excellent communication skills, and a strong ability to thrive in fast-paced environments will set you up for success.

Yes! The Executive Assistant position at Solace is fully remote, allowing you to work from anywhere in the U.S. We value flexibility and aim to build a work environment that suits our team's diverse needs.

The culture at Solace is incredibly collaborative and driven by a common passion for changing healthcare. We are a team of ambitious individuals who thrive in an environment of innovation and creativity. Our fully-remote team values ownership, communication, and a proactive approach to tackling challenges.

Solace is redefining healthcare navigation by connecting patients with dedicated health advocates. Unlike traditional services, we focus on empowering individuals with the support they need to make informed decisions about their health, ultimately leading to better health outcomes. Our innovative approach makes us pioneers in healthcare advocacy.

As an Executive Assistant at Solace, you will experience remarkable career growth. The role provides unparalleled opportunities to learn about the healthcare industry, develop leadership skills, and take part in a thriving startup environment where your contributions are highly valued.

To prepare for your interview for the Executive Assistant role at Solace, focus on showcasing your organizational skills, ability to handle multiple priorities, and your experience in executing projects. Be ready to discuss how you approach communication with cross-functional teams and share examples of how you've handled ambiguity and challenges successfully.

When prioritizing tasks, start by assessing deadlines and the impact each task has on the team's success. Effective communication with your executives can help clarify their priorities, ensuring you allocate your time and resources effectively to meet their needs.

In an interview, it's beneficial to share a specific example where you encountered a challenge, how you approached it, and what the outcome was. Highlight your problem-solving skills, adaptability, and how your actions led to a positive result.

A successful strategy includes using calendar management tools, regularly syncing with your executive to understand priorities, and blocking off time for focused work. It’s also essential to anticipate needs and keep lines of communication open to ensure schedules are as efficient as possible.

Demonstrating your understanding of discretion is critical. Explain how you ensure all sensitive information is secured and stress the importance of maintaining confidentiality while fulfilling your duties effectively.

Your response should highlight your collaborative style. Discuss how you build relationships with team members, set clear expectations, and ensure transparent communication to facilitate project completion across departments.

Adaptability is key in the role of an Executive Assistant. Discuss your experience in managing shifting priorities and how you remain organized and focused to handle new initiatives effectively without losing sight of existing tasks.

Use a concrete example where your initiative led to improved efficiency for your executive. Whether it's streamlining processes or reducing meeting times, provide details on the outcome and how it benefited the organization as a whole.

This is your opportunity to showcase what makes you unique. Highlight attributes such as exceptional organizational skills, attention to detail, the ability to work under pressure, or effective communication, and explain how these contribute to your role.

Discuss your experience with tools like calendar management applications, project management software, or communication platforms that enhance productivity. Explaining how these tools support your work will demonstrate your technical competence.

Alignment with an executive's vision is crucial for any Executive Assistant. Discuss methods such as regular check-ins, understanding their strategic objectives, and how you take proactive steps to ensure your work supports those goals.