Assistant Finance Manager - Accounts Payable

At ShopBack, an Assistant Finance Manager - Accounts Payable should possess strong leadership skills and a solid understanding of accounting principles. A minimum of 4 years of relevant experience in Accounts Payable, along with proficiency in ERP systems and accounting software, is essential. Attention to detail, excellent organizational skills, and the ability to manage a team effectively are also critical.

The main responsibilities of the Assistant Finance Manager - Accounts Payable at ShopBack include overseeing the entire AP process, leading a team of AP specialists, ensuring timely invoice processing, managing vendor relationships, and preparing key financial reports. This role is instrumental in enhancing operational efficiencies and ensuring compliance with accounting standards.

ShopBack is committed to the career growth of its employees, including the Assistant Finance Manager - Accounts Payable. We offer structured career progression paths and opportunities for individuals to tackle greater challenges that align with their ambitions, fostering an environment where personal and professional development is prioritized.

The culture at ShopBack is candid, open, and collaborative. As an Assistant Finance Manager in Accounts Payable, you'll be valued for your feedback, helping foster a culture where everyone grows and improves every day. We encourage a supportive team environment, emphasizing the importance of grit, hunger, and impact.

To qualify for the Assistant Finance Manager - Accounts Payable position at ShopBack, candidates should have a Bachelor's degree in Accounting, Finance, or a related field, along with a minimum of 4 years of relevant experience. Familiarity with accounting software like Oracle Netsuite is a plus, as well as strong problem-solving abilities.

Working at ShopBack as an Assistant Finance Manager - Accounts Payable offers competitive compensation based on performance, a work-from-anywhere benefit, and flexibility through initiatives like Flow Day Thursday. You'll also be part of a dynamic team on a journey toward global scale, promoting both personal and professional success.

Performance expectations for the Assistant Finance Manager - Accounts Payable at ShopBack include timely and accurate processing of vendor invoices, management of AP specialists, and continuous improvement of operations to enhance efficiency. You will also be expected to contribute to financial reporting and compliance with accounting standards.

When answering this question, focus on your previous roles where you led a team. Share specific examples of how you provided guidance, training, and support to your team members. Highlight how your leadership helped improve team performance, foster collaboration, and achieve AP goals.

In your answer, emphasize your understanding of tax regulations and accounting standards. Discuss the processes you implement to ensure compliance, such as regular training for your team, conducting audits, and maintaining updated documentation related to vendor invoices and payments.

Be specific about the ERP systems you've worked with, like Oracle Netsuite. Discuss how this software improved your efficiency in processing invoices and managing payments and touch on any integrations with other systems that enhanced accuracy in the Accounts Payable operations.

When discussing vendor relationship management, detail your strategies for building and maintaining strong partnerships with vendors. Include communication practices you've established, negotiation strategies, and how you resolve issues effectively while ensuring a smooth AP process.

Choose a specific example where you significantly improved processes. Describe your approach to addressing inefficiencies, the changes you implemented, and the positive results achieved, highlighting any measurable impacts on the team's productivity.

Outline your method for investigating discrepancies, including communication with vendors and internal stakeholders. Emphasize your problem-solving skills, attention to detail, and the steps you take to ensure any discrepancies are resolved promptly and accurately.

Discuss the various financial reports you've prepared, such as aging reports and payment summaries. Explain how these reports provided critical insights for management, helped identify trends, and supported strategic decisions in the organization.

In your response, talk about your time management strategies and how you use tools or methods to prioritize tasks effectively. Provide examples of how you've met tight deadlines while ensuring accuracy and compliance in your work.

Explain the checks and balances you implement to ensure data accuracy. Highlight methods like regular reconciliations, double-checking entries, and training your team in best practices to uphold data integrity in Accounts Payable.

Talk about the resources you use to stay informed, such as industry publications, workshops, and networking with other finance professionals. Explain how you share this knowledge with your team to ensure that everyone is aware of changes affecting the AP function.