Job details

Administrative Assistant

About Us

For over 30 years, Refrigerated Structures of New England (RSNE) has been a leading name in thermal construction throughout New England. RSNE specializes in the installation of insulated metal panel structures and manufactures custom, hand-crafted cold storage doors. Recently acquired in 2023, we're combining the strength of our established legacy with a renewed drive for growth & expansion. RSNE has always been a family-run small business. At 25 employees, RSNE is big enough to provide our teammates with ample professional growth opportunities, while still preserving the feeling of playing a fulfilling and critical role for a small, growing & fast-paced business.

About the Role

Join a collaborative and driven team at RSNE. We're looking for a solution-oriented and reliable Administrative Assistant to become an integral part of our Operations Department. Our Main Office is the central nervous system of RSNE and this person will have exposure to every part of our business. Reporting to our Director of Operations, you'll play a vital role in ensuring our customers have a seamless experience while also supporting critical internal processes. This is an exciting opportunity to learn the ropes, contribute your skills, and grow alongside a passionate team.

This is a Full-time, on-site position at our Lakeville, MA location. There is the possibility of one day per week work from home, scheduled around the needs of the business. Flexible start and end time is available.

What You’ll Do:

Assist the Operations Manager by providing administrative support for essential tasks like purchase orders, invoicing and job scheduling.
Coordinate with vendors and suppliers via email and phone.
Communicate with customers, answering their questions or troubleshooting their concerns.
Manage Accounts Payable/Accounts Receivable processes.
HR administrative tasks including hiring, employee onboarding/offboarding, and benefits administration.
Assist the sales team with quoting smaller jobs.
Actively contribute to implementing new systems and processes within the company and other duties as assigned.

2+ years of experience in administrative roles, preferably with AP/AR responsibilities.
Comfortable working a shop environment with occasional noise and dust; skilled at interacting with all employees of all levels.
Experienced in using or quickly learning various software and systems like Microsoft Office, Quickbooks, Coupa or similar
Problem-solver with a resourceful, logical approach to overcoming challenges
Strong multi-tasker and adaptability in a changing environment
Trustworthy, with a proven track record of long-term commitment in previous roles.
Clear communicator who takes initiative, shows ambition, and gets things done

The base salary range for this role is $40,000-$50,000
Benefits include quarterly bonuses, Health Insurance, Health Savings Account (HSA), 401(k) with match, Short and Long-Term Disability (SDL/LDL) insurance, Life Insurance, PTO, and Paid Holidays

More about working at RSNE

At RSNE, we foster a collaborative environment that values team players who are eager to grow with us. As a company, we prioritize the professional development of our employees and offer the stability and resources of a longstanding industry leader.

Average salary estimate

$45000 / YEARLY (est.)

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$40000K

$50000K

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What You Should Know About Administrative Assistant, RSNE

At Refrigerated Structures of New England (RSNE), we are in search of an enthusiastic and detail-oriented Administrative Assistant to join our dynamic Operations Department. For over 30 years, RSNE has been leading the charge in thermal construction across New England, and with our recent acquisition, we are gearing up for even more growth! As our Administrative Assistant, you'll be at the heart of our operations, collaborating with our amazing team of 25 talented individuals. This role is perfect for someone who thrives in a fast-paced environment and is excited to make an impact. You’ll be responsible for a variety of essential tasks, including managing purchase orders, invoicing, and scheduling jobs, while also serving as a bridge between our customers and essential services. Your ability to communicate clearly and address concerns will ensure a seamless experience for our valued clients. Additionally, you will handle HR administrative tasks and provide support to our sales team. Whether it's managing Accounts Payable/Receivable processes or implementing new systems, your resourcefulness and initiative will shine in this position. Working from our Lakeville, MA office, you can benefit from flexible hours and the option to work from home once a week! Join us and contribute to our legacy of quality and dedication while enjoying a supportive workplace that values your growth and ambition.

Frequently Asked Questions (FAQs) for Administrative Assistant Role at RSNE

What are the responsibilities of an Administrative Assistant at Refrigerated Structures of New England?

As an Administrative Assistant at Refrigerated Structures of New England, your responsibilities will include providing essential administrative support for tasks like purchase orders, invoicing, and scheduling jobs. You'll also coordinate with vendors, communicate with customers, manage Accounts Payable and Receivable, and assist with HR tasks including employee onboarding and benefits administration.