Executive and Board Assistant

The Rights and Resources Initiative (RRI) is a global coalition of over 150 organizations dedicated to advancing the forest, land, and resource rights of Indigenous Peoples, local communities, Afro-descendant Peoples, and in particular the women within these groups. RRI’s members capitalize on each other’s strengths, expertise, and geographic reach to achieve solutions more effectively and efficiently. RRI leverages the power of its global coalition to amplify the voices of local peoples and proactively engage governments, multilateral institutions, and private sector actors to adopt institutional and market reforms that support the realization of rights.

RRI is coordinated by the Rights and Resources Group (RRG), a non-profit organization based in Washington, DC.

If you are passionate about working with Indigenous Peoples, local communities, and Afro-descendant Peoples to secure their rights; supporting women’s rights and governance; and combatting climate change, this could be the place for you. RRI does meaningful work to make a positive difference at the global, national, and local scale. For more information about our inclusive and purpose-driven work, check out our current openings.

Studies show people of color, people from Indigenous and local communities, women, and LGBTQ+ persons are less likely to apply for positions unless they meet every qualification. RRI strongly encourages candidates to apply even if they don’t meet every required qualification as all applications will be accepted, reviewed, and evaluated equally. Interviews will be conducted on a rolling basis until the position is filled.  

Rights and Resources Group – Executive and Board Assistant 

The Executive and Board Assistant provides administrative support to the Rights and Resources Group (RRG) President and the RRG Board of Directors. 

This is a full-time position that is classified as non-exempt under the US Federal Fair Labor Standards Act (FLSA) and is eligible to compensation for overtime. This position is based in Washington, DC with the option to telework two days per week (Mondays and Fridays) and live in the DC metro area prior to the start date. 

Applications will be accepted immediately and interviews conducted on a rolling basis. Candidates must be legally eligible to work in the USA.  

Primary Responsibilities:

1. Administrative Support to the President (60%) 

• Provide confidential wide-ranging hands-on executive support on priority tasks to the President. 
• Coordinate meetings and manage a complex calendar and the demand for the President’s time.  
• Assist the President in drafting, editing, and formatting correspondence.  
• Take notes and minutes during meetings and contribute to the generating of reports or briefs. 
• Translate short documents and/or provide interpretation during meetings.  
• Assist President in preparing timesheets, expense reports and credit card statement accountings. 
• Manage and provide logistical, travel, administrative and research support to meetings and events attended by the President held domestically and/or internationally.  

2. Board of Directors Management (30%) 

• Provide confidential support to the Board of Directors.  
• Engage directly with Board members to prepare them for Board and committee meetings by providing context to agenda items and documents under review. 
• Prepare, organize, and archive documents for Board and committee meetings. With relevant language support, maintain these records in English, Spanish, and French.  
• Provide logistics support to Board members, including organizing two to three hybrid Board meetings a year and support Board member participation in RRI coalition and other relevant events. 

3. Senior Programs and Organizational Support (10%) 

• Organize and archive other institutional records, documents, and processes. 
• Support major RRI events and meetings. 
• Other tasks as assigned. 

Qualifications:

• Bachelor's degree in business or relevant subject preferred. 

• Minimum 2-3 years of experience in providing support to senior management, which may include scheduling, providing event organizing support, managing international travel arrangements, correspondence and communications. 

• Fluency in English, with additional French and/or Spanish proficiency required. 

• Excellent writing, proofreading, and oral communications skills required. 

• Advanced Microsoft Office skills required – Word, PowerPoint and Excel. 

• Strong sense of teamwork, and ability to build relationships, and interact collaboratively, respectfully and diplomatically with a diverse group of colleagues and coalition partners. 

• Fastidious organization skills and ability to accept shifting priorities. 

• Flexibility in embracing a range of duties as the organization’s needs evolve. 

Salary range: $51,000 - $64,000 

Rights and Resources Group (RRG) recognizes the value of benefits to employees and their families. We take great pride in offering our dedicated and committed employees a competitive benefits package. Our comprehensive benefit programs provide you with a reliable, effective, and affordable array of choices that will meet your needs and those of your family.

• Medical, dental, and vision insurance; dependents and domestic partners eligible
• 100% coverage of employee premiums for the following: short-term/long-term disability insurance, life insurance, travel insurance, and the employee assistant program
• If eligible, 401(k) retirement plan (US) or Voluntary Retirement Savings Plan (Canada) with employer match
• 25+ days of leave annually, in addition to paid holidays
• Flextime and teleworking options
• Tuition reimbursement up to $1,500 per year after 1 full year of employment
• Dynamic growth opportunities with merit-based promotion philosophy

Rights and Resources Group (RRG) is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the organization and are valued for their skills, experience, and unique perspectives.

As an Equal Opportunity Employer, RRG makes all employment-related decisions without regard to race, color, religion, sex, age, national origin, pregnancy, disability, genetic information, political affiliation or belief, gender identity or expression, sexual orientation, marital status, personal appearance, family responsibilities, matriculation or any other category protected by applicable law.