Executive Assistant

As an Executive Assistant at Proppel, you'll be in charge of managing the executive team's calendars, scheduling meetings, and facilitating communications. Your role is crucial in keeping projects on track and ensuring that the executive team has the support they need to operate smoothly in a fast-paced digital marketing environment.

To become an Executive Assistant at Proppel, you should have three or more years of relevant experience in an executive support role. Proficiency in Microsoft Office Suite and Google Workspace is essential, along with strong communication skills. Prior experience collaborating with US or Canadian teams is highly preferred.

Absolutely! The Executive Assistant role at Proppel is 100% remote, allowing you to balance your work life with personal commitments while contributing to impactful projects for our clients in the US and UK.

As an Executive Assistant at Proppel, you’ll support a digital marketing agency that operates various e-commerce brands. You'll gain insight into the fast-paced world of digital marketing while working alongside talented professionals dedicated to growing their business.

Key skills for success in the Executive Assistant role at Proppel include exceptional organizational skills, effective communication, attention to detail, and the ability to manage multiple priorities independently. Familiarity with the e-commerce or creative industries is a bonus that can enhance your effectiveness in this role.

While the exact salary for the Executive Assistant role at Proppel isn’t specified, it’s competitive and paid in USD. We encourage applicants to bring their best skills to the table, and the compensation will reflect your expertise and contributions to the team.

To apply for the Executive Assistant position at Proppel, make sure your CV is in English and submit your application in accordance with our guidelines. By applying, you'll also subscribe to our Candidate Newsletter for updates on new openings and valuable job-seeking resources.

When discussing your experience in managing executive calendars, highlight specific tools you have used and any challenges you've overcome. Emphasize your organizational skills and ability to prioritize conflicting appointments while ensuring all stakeholders are informed of changes.

When responding to this question, showcase your understanding of confidentiality. Share your previous experiences where you handled sensitive information, emphasizing the measures you take to protect such data and maintain professionalism at all times.

Discuss the strategies you implement, such as using digital tools for scheduling, setting reminders, and ensuring all participants have the necessary documents beforehand. Tailor your answer by providing examples where you successfully coordinated complex meetings.

Highlight your prioritization techniques such as using task management software, setting deadlines, and clear communication with stakeholders. Provide examples of how you managed competing priorities and met deadlines successfully.

Share a specific instance where you played a key role in a special project. Explain your tasks, the challenges faced, and the outcomes achieved. This will illustrate your ability to contribute meaningfully to significant initiatives within the organization.

Discuss your experience with various tools such as Microsoft Office Suite and Google Workspace. Explain how you organize documents and streamline the preparation process for reports and presentations, ensuring high-quality output.

Emphasize the importance of clear and transparent communication. Provide examples of how you've maintained effective communication, whether through regular updates, team meetings, or collaboration tools, ensuring everyone is aligned with project goals.

Discuss the processes you follow to track and manage deadlines effectively. Mention tools you use, such as calendars or project management software, and emphasize your proactive approach in following up to keep projects on track.

Share your approach to understanding the executive's priorities and preferences. This could include regular check-ins, clarifying communications, and adapting your workflow to meet their expectations while providing them with updates.

When responding to this question, reflect on your passion for supporting teams and your enthusiasm for the digital marketing industry. Highlight how you connect with Proppel's mission and how your skills align with the role's requirements.