Job details

Executive Assistant

About Pardon

Pardon is a modern family office and venture studio, dedicated to the entrepreneurial endeavors, curatorial and artistic pursuits, and investment portfolio of Nicholas Pardon.

At our core is the spirit of invention and a drive to bring our wildest and most inspiring ideas to life. Powered by a diverse group of designers, strategists, and capital allocators, we work together to launch self-sustaining ventures and empower organizations we believe in.

The Pardon team is distributed across the globe, with key hubs in Orange County, Denver, and New York City.

About the Role

As Executive Assistant you will support Nicholas Pardon, Founder of Pardon and Founder & CEO of Optimism, and his executive team – Pardon’s Managing Director and Head of Finance. You will support the executive operations of Pardon Ventures, managing Nicholas’ calendar and dynamic schedule, coordinating travel and logistics, planning events, taking notes, and supporting executive level communications across the organization, including liaising with Pardon and Optimism team members, and reporting back to Nicholas.

You are reliable, resourceful, proactive, positive, organized, detail-oriented, adaptable, curious, and creative. Must be able to work under pressure in a fast paced and dynamic environment and handle confidential matters with discretion. Outstanding verbal and written communication skills are critical.

Accountabilities

Calendaring & schedule-making; creating agendas.
Pre-meeting research and briefs for the Executive team members.
Note-taking and synthesis in meetings.
Liaising with Pardon and Optimism team members, taking memos, and reporting back needs to Nicholas.
Sending reminders when needed.
Hosting and facilitating meetings on Nicholas’ behalf.
Staying up to date on key relationships and drafting personal correspondence and communications for Nicholas.
Travel booking & logistics.
Creating and managing travel itineraries.
Occasionally traveling with the Nicholas and the Pardon team.
Ensuring that all action items requiring follow-up have been assigned to the right team member with a deadline.
Managing CRM contacts on communications flows that you touch, i.e. making sure all key correspondence is logged in our CRM.
Drafting and facilitating internal communications.
Help produce and message internal cultural initiatives, working alongside the People & Culture team.
Supporting event planning & special projects.
Planning dinners, social events and preparation for public appearances.
Sourcing and sending gifts for hospitality, key relationships, and team members at Nicholas’ request.

Qualifications

Are highly organized and innately curious, with an entrepreneurial spirit.
Adept at digital tools – calendaring, emails, various tools (Google Docs, Notion, Figma, etc) – and easily able to assess, select, and learn new tools when needed.
Have outstanding written communications skills – an effortless ability to write concisely and precisely.
Are able to “multi-track” on a daily basis, i.e. creating docs, sending emails, and doing bits of research in between zoom calls and meetings, for large portions of each day 4-5 days a week.
Are motivated to support and learn from executives building a portfolio of holdings in values-driven ventures and businesses.
Have an eye for detail, a commitment to excellence, and a high bar for your work and the work of your colleagues.
Have a passion for the arts, a taste for luxury, or a preference for beautiful aesthetics.

$75,000 - $100,000 a year

Our Commitment

We aim to provide equal opportunity for all. We are firm believers in the strength of diversity and aim to build teams of individuals that offer unique perspectives, come from different backgrounds, and challenge each other to be better every day!

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Average salary estimate

$87500 / YEARLY (est.)

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$75000K

$100000K

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What You Should Know About Executive Assistant, Pardon Ventures

Are you ready to join a vibrant team at Pardon, a modern family office and venture studio located in beautiful Newport Beach, CA? As the Executive Assistant to Nicholas Pardon, the visionary founder at the heart of our operations, you will play a pivotal role in supporting both him and the executive team. Your day-to-day responsibilities will revolve around managing a dynamic schedule, planning events, coordinating travel, and ensuring that all communications flow seamlessly throughout the organization. With your proactive attitude, resourcefulness, and keen attention to detail, you will be responsible for taking notes during meetings, drafting correspondence, and assisting with a range of operational tasks. In addition to a strong commitment to organization and outstanding communication skills, your ability to adapt quickly and handle confidential matters will be critical. You’ll be collaborating with brilliant minds from across the globe and will have the opportunity to engage in exciting projects that bring inventive ideas to life in the entrepreneurial space. If you have a passion for the arts, appreciate beautiful aesthetics, and thrive in a fast-paced environment, this is the perfect opportunity for you to make an impact at Pardon!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Pardon Ventures

What are the key responsibilities of an Executive Assistant at Pardon?

As an Executive Assistant at Pardon, your primary responsibilities include managing the founder's calendar, coordinating travel logistics, planning events, and facilitating communication across the executive team. You'll be the backbone of the operations, ensuring that every detail is covered, from note-taking and research to drafting internal communications and managing CRM contacts.