Executive Assistant, Agency Partnerships

To be considered for the Executive Assistant position at NBCUniversal, candidates should have at least 2 years of relevant experience supporting senior-level executives. Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint, is essential. Strong communication skills and the ability to multitask effectively in a dynamic environment will make you a great fit for this role.

As an Executive Assistant at NBCUniversal, you can expect a fun and fast-paced work environment where collaboration and creativity thrive. The role provides an opportunity to interact with various departments and stakeholders, giving you a comprehensive view of the Global Ad Sales & Partnerships business in the entertainment industry.

The Executive Assistant in Agency Partnerships at NBCUniversal will manage executive calendars, prioritize communications, coordinate meetings and events, and assist in preparing essential documents. You’ll also handle travel arrangements and manage confidential information, demonstrating your organizational skills and attention to detail.

NBCUniversal actively supports Diversity, Equity, and Inclusion through various initiatives and programs aimed at creating a workplace culture where everyone feels supported and heard. Your role as an Executive Assistant will be part of fostering this culture, contributing to a diverse and dynamic team.

As an Executive Assistant at NBCUniversal, you'll be eligible for a comprehensive benefits package, which includes medical, dental, and vision insurance, a 401(k) retirement plan, paid leave, tuition reimbursement, and additional perks that enhance your personal and professional life.

The Executive Assistant position at NBCUniversal is designated as hybrid, which means you will generally work from the office a minimum of three days a week. This setup fosters collaboration while also allowing flexibility.

NBCUniversal is committed to providing equal employment opportunities to all applicants and employees. They uphold a strict anti-discrimination policy and encourage applicants from diverse backgrounds to apply, ensuring a fair and inclusive hiring process.

To manage an executive's calendar effectively, I prioritize meetings based on urgency and importance, using scheduling tools to avoid conflicts. I also ensure to set reminders and follow up on upcoming commitments to keep everything organized.

Handling confidential information requires discretion and trust. I always ensure sensitive materials are securely stored and take care to limit sharing details to only those who need to know, both verbally and in written communications.

I have significant experience in preparing presentations and meeting agendas, often working closely with executives to gather input and outline key discussion points. I use clear, engaging formats to ensure the information is easily understood.

I am proficient in Microsoft Office Suite, especially Excel for data management, and PowerPoint for presentations. Additionally, I have experience with various communication and project management tools that enhance productivity and collaboration.

In my previous role, I often juggled multiple projects by creating a prioritized to-do list and using project management tools to track progress. This approach allowed me to stay organized, maintain deadlines, and effectively communicate updates with stakeholders.

When facing multiple urgent tasks, I assess each task's potential impact and deadlines. I communicate with the executive to understand what requires immediate attention and adjust priorities accordingly to ensure the most critical items are handled first.

In my opinion, the most important quality for an executive assistant is adaptability. The media landscape is fast-paced and ever-changing, so the ability to adjust to new situations and challenges while remaining organized is essential for success.

When my executive is unavailable, I rely on established protocols and my judgment to make decisions. I consider previous directives, company policies, and the potential consequences, ensuring any critical decisions made are aligned with their preferences.

In a previous role, I faced a last-minute cancellation of an event. I quickly coordinated with vendors and team members to find alternative solutions, ensuring the event could happen smoothly and on schedule, demonstrating problem-solving and quick thinking under pressure.

Working for NBCUniversal excites me because of its commitment to innovation in the entertainment industry and its focus on diversity and inclusion. I am passionate about contributing to a workplace that values creativity while delivering world-class content that resonates with diverse audiences.