Event Coordinator (Emerging Companies Venture Capital & Intellectual Property)

Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

Under the guidance of the ECVC & IP Event Supervisor, this position is responsible for all aspects of event production and list management. This position will sit in our Roseland office and currently offers a hybrid remote work opportunity.

• The ability to work and thrive in a fast-paced environment;
• Execute event plans, including but not limited to:
  • Work with attorneys and their assistants on market-facing opportunities and VentureCrush events;
  • Coordinate event details (including leading up to event, day of logistics and post event)
  • Create & proofread invites, nametags, written materials, etc.
  • Manage event inboxes (respond to emails, track RSVPs, etc.)
  • Create event marketing materials;
  • Maintain event check lists, ensuring they are always up to date;
  • Work with attorneys and their assistants on internal group events;
  • Secure venues and schedule internal space for events;
  • Coordinate needs with other departments, including Catering, Office Services, IT, Reception, etc.
  • Attend events and dinners, as needed. Must be willing to travel between New York, New Jersey and Palo Alto to run events;
  • Ensure the needs of guests are met.
• List and invite management, including but not limited to:
  • Creating and sending invites out on behalf of key attorneys to dinners and events;
  • Create searches, run reports and update information in firm’s CRM system;
  • Research and update contact information as needed;
  • Coordinate with attorneys and admins to obtain lists and send invites
• Other tasks, including but not limited to:
  • Manage multiple projects simultaneously with precision and attention to detail;
  • Coordinate with building security and firm staff as needed;
  • Keep and maintain stock and equipment in an organized manner;
  • Coordinate ordering of event supplies;
  • Working knowledge of CRM and event management software;
  • Other tasks as assigned.

• Two to three years of event planning experience;
• Bachelor’s Degree from an accredited college is preferred;
• Enthusiasm for learning and a desire to be challenged is necessary;
• Ability to comport oneself professionally when interacting with all levels of the organization as well as clients is required;
• Excellent organizational, interpersonal and phone skills are critical;
• Must be detail-oriented, accurate and have the ability to work in a fast-paced, deadline-driven environment;
• Must be reliable, responsible, punctual and dependable.
• Must have the ability to work overtime when needed;
• Must be flexible when dealing with high-stress situations and be able to re-prioritize tasks in a calm and effective manner.
• Proficiency with Outlook/Excel/Access is essential.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee. 

Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.