Cash Applications Assistant (Unapplied Cash Reviewer)

As a Cash Applications Assistant (Unapplied Cash Reviewer), your primary responsibilities include researching unapplied cash values, determining the proper application of funds against accounts receivable invoices, and identifying payment forms. You will work closely with the Assistant Accountant to conduct input and research, validate invoices, and ensure accurate reconciliation of payments using the NetSuite accounting system.

To apply for the Cash Applications Assistant (Unapplied Cash Reviewer) position, an ideal candidate should have a minimum of three years of related experience, or an equivalent combination of education and experience. A Bachelor's Degree in Accounting is preferred. Additionally, candidates should have excellent computer skills, particularly in MS Office, and be familiar with accounting and spreadsheet software.

Yes, the Cash Applications Assistant (Unapplied Cash Reviewer) position is a permanent remote work opportunity. Our company values flexibility and offers a supportive environment for remote collaboration, ensuring you have the tools you need to succeed, including a company laptop.

In the Cash Applications Assistant (Unapplied Cash Reviewer) role, you will primarily use the NetSuite accounting system for handling unapplied cash values. Familiarity with larger ERP systems, spreadsheet software, and a strong command of MS Office will significantly aid in your effectiveness in this position.

Cash Applications Assistants enjoy a comprehensive benefits package including 20 days of paid leave, paid parental leave benefits, technology allowance reimbursement, health maintenance organization (HMO) coverage, and a retirement plan upon regularization. Additionally, enjoy perks like free office lunches every Wednesday and a fun quarterly company happy hour.

Success in the Cash Applications Assistant (Unapplied Cash Reviewer) role hinges on strong analytical and problem-solving skills to develop and initiate strategies effectively. Strong interpersonal abilities are crucial, as you will often engage with various stakeholders. Proficiency in managing priorities and meeting critical deadlines while having a keen attention to detail will also contribute to your success.

To stand out as a candidate for the Cash Applications Assistant (Unapplied Cash Reviewer) position, demonstrating your previous experience with unapplied cash management and reconciliation processes will be beneficial. Highlighting your familiarity with NetSuite or other ERP systems, along with strong organizational and communication skills, will also make a strong impression.

When researching unapplied cash values, I begin by identifying the source of the funds and correlating it with our records. I check if the cash value appears on the universal daily deposit spreadsheet and then investigate whether there is a corresponding invoice in NetSuite. If necessary, I work to gather further data to resolve any discrepancies.

Upon noticing a duplicate payment, I first verify the payment against our records to confirm it's an actual duplicate. I then reconcile the transactions, determine the appropriate action—whether it be charging back the payment or refunding the customer—and ensure all steps are logged for future reference.

I am proficient in the NetSuite accounting system, which is crucial for handling unapplied cash effectively. Additionally, my skills with Excel allow me to manage data and conduct reconciliations efficiently. Familiarity with other ERP systems enhances my adaptability in new environments.

To ensure accuracy in the Excel tracker, I implement a meticulous method of double-checking my entries against source documents, utilizing formulas to minimize human error and validating data through regular reviews. Clear organization and standardized naming conventions help maintain a systematic approach.

If a client requires further clarification regarding the unapplied payment, I first gather all necessary documentation and analysis. I then prepare a clear and concise communication outlining the information needed, ensuring to convey the purpose professionally and accurately to facilitate a timely response.

I prioritize tasks by categorizing them based on urgency and impact. I often use a priority matrix to visualize tasks and set deadlines accordingly. Regularly reassessing priorities and open lines of communication with my team ensures that I meet critical deadlines without compromising quality.

I encountered a situation with a large unapplied cash value that seemed untraceable. After conducting a thorough audit, I unearthed a missing remittance. By coordinating with the client and cross-referencing documentation, I was able to resolve the issue, apply the funds appropriately, and strengthen our processes.

Determining the form of unapplied payment is critical as it directly influences how funds can be allocated. Each payment type—be it check, ACH, credit card, or credit memo—has specific handling and application processes. Understanding these nuances ensures accurate cash application and reporting.

When I encounter missing information in NetSuite, I first assess what data is absent. I then cross-check with sources like bank statements, remittances, and communication logs to gather necessary details. Following that, I reach out to relevant parties to fill gaps, ensuring comprehensive records once complete.

In a remote work setting, I value clear communication and accountability as key aspects of effective teamwork. Regular check-ins, collaborative tools, and fostering an environment where team members feel comfortable sharing progress or challenges all contribute significantly to our collective success.