Accounting (QuickBooks) & Operations Assistant

About Frontier:

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people, and we place them in the best companies. We have placed over 800 hires across 50 different US based startups and high growth companies.  

About the client:
At CleanBooks, we leverage cutting-edge AI technology to provide seamless and efficient bookkeeping solutions for businesses. We combine finance and automation expertise with years of experience building and running businesses. Our mission is to simplify financial management, ensuring accuracy and clarity for our clients. 

About the Role:

We are a growing fractional CFO company looking for a detail-oriented and proactive Accounting & Operations Assistant to support the day-to-day financial and operational tasks for our diverse client base. This role requires someone who can thrive in a dynamic environment, work independently with minimal hand-holding, and maintain a strong grasp of accounting basics, such as debits, credits, and accruals. The ideal candidate is experienced in QuickBooks, spreadsheet/database tools like Excel and Airtable, and is eager to contribute to the team with intelligence, accuracy, and ownership.

Key Responsibilities:

• Ad Tracking and Reporting:
• Review and tag media content across platforms like Sprout Social and similar tools.
• Cross-check media details to ensure all required posts (e.g., LinkedIn, Facebook, Instagram) are completed for campaigns.
• Escalate inconsistencies or missing information to the appropriate team members.
• Contract and Deal Management:
• Review client contracts to verify alignment with sales team data.
• Enter contract details into systems such as Airtable, QuickBooks, and Stripe, ensuring accuracy and completeness.
• Restaurant Sales and Payroll Reconciliation:
• Perform weekly reconciliations for sales and payroll data from systems like Toast.
• Prepare journal entries in QuickBooks for accurate financial reporting.
• Ensure bank deposits match reported sales figures and resolve any discrepancies.
• Daily QuickBooks Management:
• Categorize transactions based on established rules and guidelines.
• Identify and flag unusual transactions while proposing potential solutions or improvements.
• Accounts Receivable (AR) Management:
• Manage AR tasks, including sending follow-up emails for outstanding invoices.
• Track delayed invoicing tasks to ensure they are completed on schedule.
• Expense and Bill Management:
• Categorize expenses in platforms like Ramp and process client bills efficiently.
• Sales Receipts:
• Create sales receipts in QuickBooks for daily client payments received via Stripe.

What We Value:

• Attention to Detail: Accuracy is non-negotiable. You must ensure financials are correct and complete.
• Proactivity: Look for ways to improve processes and systems for efficiency and effectiveness.
• Ownership: Take responsibility for your tasks, ask for help when needed, and ensure nothing falls through the cracks.
• Critical Thinking: Follow established rules but think critically about exceptions, flagging issues, and suggesting enhancements.
• Adherence to Company Values:
• Clean Books: Ensure all financial records are accurate and aligned with best practices.
• Never Guess: If unsure, seek clarification from internal team members or clients.

Qualifications:

• Basic understanding of accounting principles (credits, debits, accruals).
• Proficiency in QuickBooks and tools like Excel and Airtable.
• Strong organizational skills and the ability to handle multiple daily tasks.
• Excellent communication skills and the ability to ask questions when needed.
• Detail-oriented mindset with a commitment to producing high-quality work.

Preferred Experience:

• 2+ years experience in bookkeeping, accounting, or financial operations.
• Familiarity with software platforms like Ramp, Stripe, and other operational tools.
• Experience working with clients in diverse industries (e.g., influencers, B2B services, restaurants).

Job Details:

• Work hours are from 5 PM to 2 AM PHT.
• Competitive salary starting at $700/month
• A robust vacation and PTO schedule
• 100% fully remote
• Work with a great culture