AP and Payroll Specialist

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

DepartmentThe Finance Department provides accounting services and financial support to all other functional areas of Filevine. The department records accounts payable and receivable, payroll, fixed assets, and all other financial elements of the company. It analyzes financial metrics to determine the company's financial position and proposes changes needed to run the organization in a cost-effective manner.

• Job Summary
• The AP and Payroll Specialist will focus on managing all aspects of Filevine's multi-state payroll processes. This role ensures accurate and timely payroll processing for salary and hourly employees while maintaining compliance with relevant regulations. Additionally, this role will assist with accounts payable tasks, support month-end close processes, and contribute to maintaining effective payroll policies and procedures.
• Responsibilities
• Process semi-monthly US payroll for all employees, ensuring accuracy and timeliness.
• Administer multi-state payrolls, maintaining compliance with company policies and state-specific regulations.
• Collaborate with other departments to gather necessary details for payroll and accounts payable processing.
• Process vendor payments and ensure all invoices are coded properly in the accounting system.
• Assist in month-end close processes, including preparation of journal entries, reconciliations, and account analysis.
• Review, document, and implement payroll policies, key financial controls, and standard operating procedures.
• Managing all activities related to the AP functions
• Ensuring timely payments of vendor invoices and expense vouchers
• Ensure expenses are coded to the proper account and department

• Bachelor’s degree in Accounting, Finance, or related experience.
• Minimum of 3 years of professional experience working with multi-state payroll.
• Strong knowledge of payroll laws and payroll tax regulations.
• Intermediate Excel skills (e.g., pivot tables, VLOOKUP, data analysis).

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at legal@filevine.com

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive 

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Opportunity to learn from a dedicated leadership team

- Centrally located open office building in Sugar House

- Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.