People Operations Administrator

To be considered for the People Operations Administrator role at Calendly, you should have 2-3+ years of experience in HR or related roles, along with a Bachelor's degree in Human Resources, Business Administration, or a similar field. An advanced degree without experience or equivalent work experience is also acceptable. Familiarity with V-lookups and mail merges is a bonus!

As a People Operations Administrator at Calendly, your daily tasks will vary but will typically include managing the HR inbox, responding to inquiries, and processing Workday transactions. You’ll also conduct audits, assist with onboarding and offboarding, and provide administrative support for various projects. Expect variety and the opportunity to make a real impact each day!

At Calendly, we believe in investing in our team's growth. As a People Operations Administrator, you’ll have access to engaging projects and opportunities to collaborate with peers, which fosters learning and skill enhancement. Plus, you can expect a supportive environment that encourages your professional development every step of the way.

Working as a People Operations Administrator at Calendly comes with comprehensive benefits, including competitive salaries, eligibility for our Quarterly Corporate Bonus program, stock options, and a variety of health benefits. Additionally, the flexibility of a remote work environment is an attractive perk that promotes work-life balance.

As a People Operations Administrator, you'll primarily work with Workday, a leading HR management system. You'll be responsible for entering transactions and running reports, as well as ensuring data integrity across all people tech systems. Being familiar with HRIS tools will certainly enhance your capability in this role.

Succeeding as a People Operations Administrator at Calendly requires strong organizational skills, effective communication abilities, and a positive attitude. Being detail-oriented and having the capability to manage multiple tasks simultaneously are critical for maintaining the efficiency of our People team.

Yes! Calendly emphasizes flexibility and offers the People Operations Administrator role as a fully remote position within the United States. This means you can work from anywhere, allowing you to integrate your personal and professional life seamlessly.

When answering this question, highlight specific tasks you’ve completed using Workday, such as running reports or processing transactions. Be sure to mention any challenges you faced and how you overcame them, showcasing your problem-solving abilities.

Share your approach to time management, such as using to-do lists or scheduling techniques. Give an example from your previous experience where prioritization helped you achieve goals under tight deadlines.

Discuss your attention to detail and any specific methods or protocols you follow for conducting data audits and managing HR information. Providing an example from your prior experience can significantly underscore your capabilities.

Emphasize your communication skills and your ability to empathize with the employee. Discuss how you would gather the necessary information, investigate the issue, and ensure that you provide a resolution in a timely and professional manner.

Talk about the tools and techniques you utilize, such as project management apps or prioritization strategies. Illustrating how these strategies helped you successfully juggle multiple tasks will resonate with interviewers.

Use the STAR method (Situation, Task, Action, Result) to illustrate your project management experience thoroughly. Choose a project that showcases your problem-solving skills and your ability to work collaboratively.

Detail your onboarding experience by highlighting the steps you take to prepare necessary documentation, coordinate with IT for equipment setups, and engage with new hires to make them feel welcome. Showing your commitment to creating a positive experience is key.

Discuss how clear communication is essential for effective collaboration with team members and addressing employee inquiries. Share an example of a situation where good communication made a difference in resolving an issue.

Highlight your understanding of data privacy rules and your dedication to maintaining confidentiality. Provide an example of how you’ve handled sensitive information in past roles responsibly.

Express your admiration for Calendly's mission and culture. Share what excites you about the role and how your skills align with the team's objectives and the potential impact you hope to make in the organization.