Secretariat Officer

About Us 

Australian Healthcare Associates (AHA) is Australia's largest specialist health and human services consultancy. Now in our 33rd year, we partner with federal, state and territory governments to improve health and social outcomes for Australians by delivering evaluations, reviews, and advisory and program administration services of major national importance. 

AHA’s story is all about its people. We pride ourselves on our supportive and inclusive culture, and on the vision, creativity, and drive of our staff. Our high-performing team of passionate and talented individuals works collaboratively to deliver great outcomes for our clients. 

About the Role 

The secretariat officer delivers stakeholder-focused support for committees. This full-time role demands strong organisational skills, sound judgement, diplomacy and resilience. 

Responsibilities include:  

• facilitate the recruitment, appointment, induction and remuneration of committee members 
• establish and maintain professional relationships with stakeholders, including committee chairs and members, departmental representatives and other experts 
• support effective and efficient information management, including monitoring shared secretariat email inboxes and phone lines, and maintaining records 
• edit, format, consolidate and distribute agenda papers and out-of-session items 
• plan, schedule and host committee meetings online, keeping a record of attendee apologies and proxies 
• provide logistical support for all committee meetings, including admitting attendees, sharing slides, monitoring the chat and taking detailed notes 
• draft minutes and action items for departmental and/or chair review 
• manage timeframes to ensure the successful delivery of contracted deliverables 
• assist with other activities within the Evaluation and Advisory division, including the preparation of proposals and deliverables. 

You will benefit from our experience, expertise, and resources, and you will find our approach to be refreshingly straightforward and supportive. We provide generous support for professional development and career growth.  

You’ll have the opportunity to work from home and in our Melbourne office with the team (minimum one day per week in the office). 

About You 

You're an experienced professional. You have: 

• tertiary qualifications in science or health sciences 
• a background in administration and governance 
• strong organisational skills, sound judgement and a diplomatic approach 
• excellent oral and written communication skills and experience liaising with a wide range of people, including government representatives and technical experts 
• exacting attention to detail 
• excellent time management skills, including the ability to prioritise competing demands 
• expertise in Microsoft Office, including Word and Teams 
• experience in collating meeting papers using Adobe Acrobat 
• the ability to navigate and synthesise technical content 
• availability to work outside business hours (9am to 5pm) to meet deadlines if the need arises. 

If you have the required attitude, skills, and experience, we're keen to meet you. 

To apply please upload your CV and a cover letter outlining how your skills and experience align with the requirements of the role. 

Note: applications that do not include a tailored cover letter will not be considered. 

Applications close 5pm Friday 6 December 2024. 

All questions can be directed to recruitment@ahaconsulting.com.au  

Due to the nature of the work, applicants must have full Australian working rights. 

Further information about AHA is available at our website: www.ahaconsulting.com.au 

Agency applications will not be considered.  

AHA is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We support flexible and accessible working arrangements for all. This includes people with a disability, Aboriginal and Torres Strait Islanders, culturally, religiously, and linguistically diverse people, young people, older people, and people who identify as gay, lesbian, bisexual, transgender, intersex, or queer. All are encouraged to apply.