General Manager

ABOUT ACF 

ACF’s mission is to support and advocate for individuals and groups creating music today by demonstrating the vitality and relevance of their art. The organization does this by empowering composers with resources and funding, advocating for artists through storytelling and connections, and engaging the arts sector as thought leaders. Working with an ecosystem of artists, programmers, presenters, teachers, funders, and audiences, we lead an anti-racist strategy to our work, believing a fairer world for artists benefits all of us.

Starting as an artist collective co-founded by composers Libby Larsen and Stephen Paulus (the Minnesota Composers Forum), the organization has continually evolved to support living composers (and expanded the definition of a composer). This position is part of a strategic restructure of the organization to focus ACF’s efforts more on advocacy and storytelling. To learn more about ACF, visit our website at www.composersforum.org.

The General Manager reports to the CEO and works with all staff, most closely with the Advocacy Manager who maintains the database and events tracking. The General Manager acts as the in-house business and production manager. They play a key role in supporting all business activities and directly engage with artists, partners, vendors, and the community.

PRIMARY DUTIES AND RESPONSIBILITIES 

Business Management

• Oversee all contracts with artists, vendors, and consultants including contract drafts, execution, and recording; ensure proper tax forms and contact information is received

• Coordinate artist payments with staff to ensure appropriate timing and expectations are met

• Oversee advertising invoicing and payments

• Oversee contracting/invoicing of consulting services and other earned revenue opportunities

• Manage Fiscal Sponsorship relationships, agreements, payments, and recording

• Support Finance Committee and the organization’s financial management and tracking with leadership and outsourced firm

General Administration

• Manage administrative and technology infrastructure, processes, and policies to ensure a healthy, effective organization. Includes Google Workspace, Salesforce Database, Trello project management, and IT support (TopCon)

• Maintain an organized system for accurate electronic record keeping including server best practices and any third-party storage use. 

• Work with Advocacy Manager and Director of Publications to oversee staff usage of Salesforce, Constant Contact, Trello, and Wordpress systems

• Serve as first point of contact for general inquiries from ACF website, email, or phone calls

• Monitor general inquiries from ACF website, email, or phone, and coordinate with other staff as appropriate

• Open all physical mail and scan/distribute to appropriate parties

• Deposit all incoming checks and coordinate data entry with development and accounting teams

• ADA and Access Coordination: Oversee organizational execution of existing plan, annually revise, and facilitate any relevant staff training.

• Serve as secondary point of contact and support with outsourced finance and HR firms (CEO is primary), providing back-up for approvals of accounts payable and payroll

• Serve as primary ACF contact for insurance and retirement accounts (HR firm functions as primary contact) 

• Manage physical office space, maintaining office supplies and inventory of materials

• Act as main point of contact with building administration

• Maintain organizational policies, procedures, registrations including annual state charity registrations.

Production

• Serve as staff contact for fundraising or community event productions; liaise with external vendors, partners, and contracted support (e.g. production manager, photographer)

• Provide technical support for virtual and in-person meetings and events

• Assist with planning staff meetings and events as needed
   

Possible additional responsibilities as requested.

A successful candidate is extremely detail oriented, loves organizing projects, and enjoys spreadsheets. They have experience working with budgets, contracts, and with creative individuals. Additional qualifications include:

• 3-5 years experience in arts administration is required; production experience preferred 

• Experience in non-profit administration preferred

• Experience working with artists on projects as project manager, producer, or developer

• Experience with Google Suite is required; experience with Quickbooks, customer management databases (i.e. Salesforce) and project management software or comparable experience necessary.

• Comfortable with technology solutions, including interest in researching/proposing new opportunities to utilize technology

• Strong organizational and project management skills, attention to detail, and a high degree of accuracy are essential

• Must be able to operate at the highest level of integrity, managing sensitive and  confidential information

• Ability to think creatively, problem-solve in advance, meet deadlines, and work in a fast-paced environment with minimal direction  

• Availability to occasionally work evenings and weekends

• Ability to occasionally travel outside of Minneapolis/Saint Paul

• Self-directed, with a strong work ethic and collaborative skills

*In an effort to identify the best candidates, we encourage applicants who may not meet all criteria and are still interested in this position to apply. 

HOW TO APPLY
Submit resume and cover letter describing why you are interested in this role at ACF on SmartRecruiters.com. We recommend uploading your cover letter as a PDF but it can be submitted as an email on this portal.

Please only contact ACF if you have difficulty with submitting your information.

Position is open until filled. Applications received before June 2, 2025 will be reviewed first. Three references will be requested from those invited to interview (it is not necessary to share until then).

SALARY AND BENEFITS
The salary for this full-time, exempt position is $65,000/year plus a competitive benefits package including health insurance, dental insurance, FSA, flexible vacation time, and 403(b) retirement matching plan. We value the artistic and other life activities of our staff and welcome flexible remote and work hours. ACF will remain a permanently hybrid working environment, with primary in-person activities in Minnesota and NYC.

ADA SPECIFICATIONS
This job operates at least part-time in an office environment (and otherwise remote). This role routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. 

LOCATION
A national organization, we value the opportunity to be based in Minnesota while operating as a hybrid staff living around the country. This role includes oversight of our physical location, so we invite applicants outside the Twin Cities metro area to apply only if they are willing to relocate to a commutable distance to St. Paul, Minnesota (we anticipate needing to visit the office 2-3 times a week). ACF is able to offer a modest moving package for those who would need to relocate.