Executive Assistant

Company Overview

We are a fast-growing tech company that believes in shaking things up! We're all about creating an amazing office experience & culture that facilitates innovation, creativity, and pushing the envelope. As our team's Executive Assistant you will be a key player in our New York office and liaison to our other locations, putting you at the forefront of our organization.

Role Summary

We are looking for an Executive Assistant who's ready to make an impact! The ideal candidate is a self-starter, a team player, and has mad organizational and communication skills. The ideal candidate would be someone who enjoys being ‘right hand’ to the Executive team while also being a culture champion, fostering positive team culture both in and out of the office. You're someone who's not afraid to challenge the norm and wants to go beyond the call of duty to make a real impact for the organization as a whole.

Key Responsibilities

• Provide administrative support for key executive & senior team members; managing schedules, scheduling meetings, and making travel arrangements when needed.
• Act as a liaison between Owl's Executives and other team members, clients, and external stakeholders.
• Take charge of reports, presentations, and other documents as needed.
• You understand that startups are ever changing; you are a team player who's ready to help as things may evolve and change. Flexibility and adaptability to succeed in this role are key.
• You embrace our team’s core values, no task is above anyone (or their title).
• Be a culture warrior and help shape and maintain our bad-to-the-bone office culture by assisting People & Culture to organize team-building events, social activities, and other initiatives (when needed).
• Lead the charge on ensuring our office spaces are functional and comfortable and be on the constant lookout for ways we can improve the office space. Show no shame in executing your ideas!
• Finally, our team is close-knit & diverse, bringing together people with different personalities and skill sets! We need you to be able to communicate effectively and collaborate with all team members.

What sets you apart as a candidate

• You're a rebel with a cause – someone who's not afraid to take risks. You have a minimum of 3 years of experience as an executive assistant or in a similar role.
• You're a master communicator
• You're a multitasking machine
• You're a team player who's not afraid to take charge and lead by example.
• You're discreet and can handle sensitive information with the precision of a ninja.
• You’re a culture champion who promotes positivity and gets people pumped up!
• You're a whiz with Microsoft Office and scheduling tools like Google Calendar.
• You have a Bachelor's degree or equivalent experience, but your positive attitude is what really sets you apart.
• You want to work hard and play hard :)

Why join Owl?

• Industry Leaders: Our technical leadership comes from Meta, Microsoft, X, and Goldman Sachs, bringing world-class expertise to our agile team.
• Market Leadership: We hold the largest market share in our space, offering a proven ROI and maintaining a 100% customer retention rate, with renewals consistently doubling their previous terms.
• Lean & Impact Driven Team: Our small, nimble team makes swift decisions and encourages direct communication and innovation through a flat organizational structure. You’ll make real, meaningful contributions right from the start.
• Established Product-Market Fit: AI-Driven Product that helps shape an AI-powered enterprise solution for insurance companies across the US and Canada.

Health & Wellness Benefits:

• Healthcare benefits: we cover 100% of the premiums for you and 70% for your family (medical, dental & vision) 🩺
• 401k matching to help you save for your future 💰
• Recharge: 4 weeks of paid time off & 5 additional personal/sick days ⛱️
• Wellness stipend: monthly allowance toward your fitness expenses, favourite activities, or professional development 💪🏼
• Daily team lunches 🥑
• Bi-annual offsites: we'll make sure everyone at Owl has an opportunity to can hang out with teammates IRL at least twice a year 🚀

Base Salary Range: USD $80,000 - $90,000

Our salary ranges are benchmarked and are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all Canadian locations and could be higher or lower based on a multitude of factors, including job-related skills, experience, location, and relevant education or training.