Sales Support Coordinator - DACH

Wolf Oil Corporation is a Belgium based an independent lubricants company. We specialize in bringing our customers tailored, technology-enhanced lubricants that make engines better, faster, greener and cleaner.

We have an exciting opportunity for a Sales Support Coordinator to lead and coordinate the Sales Support Administrator team for the DACH region (Germany, Austria, Switzerland).

In this role, you will oversee a team of Sales Support Administrators, ensuring smooth operations across the full order-to-cash process. You will act as the first point of contact for customers in the region regarding order management, logistics, and after-sales care.

Your responsibilities

• Oversee and support the DACH Sales Support Administrator team, ensuring efficiency and alignment with company processes.
• Act as the central point of contact for customers and distributors in the DACH region.
• Supervise the end-to-end order process, including order processing, stakeholder follow-up (production, warehouse, marketing, supply chain, etc.), transport arrangements, billing, and after-sales.
• Provide administrative support to the commercial managers in the DACH region.
• Liaise with internal departments (logistics & supply chain, production, sales, marketing, etc.) to align operations and enhance customer experience.
• Work closely with the supply chain team to monitor and follow up on forecasts, helping to balance production demand.

Fluency in English, German and Dutch is an absolute must. Knowledge of other languages is certainly an asset.

If you are a highly organized professional with a passion for sales support and team coordination, we’d love to hear from you!

• You have a higher degree and preferably 5 years of experience in a similar administrative, logistics, or sales support function.
• You are administratively strong and have a commercial, positive, and service-oriented mindset.
• You have proven experience in coordinating a team, ensuring smooth collaboration and efficiency.
• Your strong organizational skills and adaptability allow you to thrive in a structured team environment.
• You are an effective communicator who builds positive and productive relationships within your network.
• With an entrepreneurial mindset, you take initiative, work hands-on, and know how to set priorities effectively.
• You work independently, are solution-oriented, and remain calm under pressure.

• Fluency in English, German and Dutch is an absolute must. Knowledge of other languages is certainly an asset.

We offer you:

• a varied and challenging role within a dynamic company (in Hemiksem), with ambitious projects on the horizon;
• a family atmosphere with a diverse and international team of almost 300 specialists;
• an organization where there is room for initiative and creativity, a culture known for collaboration & collegiality;
• we offer you flexible working hours and the opportunity to partially work from home;
• a solid training and support with personal development at the core;
• a competitive remuneration package supplemented with various extra-legal benefits (iPhone & mobile subscription, hospitalization insurance, outpatient care insurance, group insurance, meal vouchers, 3 extra leave days, benefit card Ekivita, bicycle leasing, ..).

Our products

We produce lubricants for all sorts of applications, from passenger cars to bikes and even construction machines, at our HQ in Hemiksem, Belgium. We blend these products in bulk as well as for our own two brands, Wolf and Champion. Thanks to the high quality of our products, we managed to engage in premium partnerships like WRC and Junior WRC, BMW EWC, Bud Racing,...

Our Way of Working

At Wolf Oil Corporation, our dynamic, innovative, and open structure reflects our values of being connected, committed to excellence, and entrepreneurial. This adaptability allows us to navigate the ever-changing realities of the industry with confidence. Like the essential flow of lubricants in an engine, our energy and teamwork drive us to go the extra mile, time after time.

As an organization

• We prioritize co-creation and teamwork, reflecting our belief in being truly connected.
• We maintain an agile and open approach, minimizing focus on hierarchy.
• We stay attuned to the world around us, fostering authentic, long-term business relationships.

Our colleagues

• Embody an entrepreneurial and adventurous spirit.
• See change as a catalyst for growth, embracing innovation.
• Share a can-do mentality, ready to roll up their sleeves when needed.
• Work pragmatically, both as individuals and in teams, staying committed to excellence in everything they do.