Executive Assistant for People and Culture

• General
• Executive Assistant for People and Culture
• Appointment Management: Anticipating, prioritising and managing appointments with judicious use of insight into current and emerging commitments to ensure best use of time.
• Meeting Support: collate material for the meetings and presentations, draft agendas and minute meetings.
• Travel Coordination: Managing all travel and accommodation bookings and providing remote administrative support.
• Adhoc Tasks from People and Culture
• Assist with People and Culture Projects as the need arises.
• Assist head of Safety with adhoc tasks as needed as well
• Travel Admin Tasks
• Travel arrangements for Staff as needed
• Consolidating travel reports, running internal training and liaising with Corporate Traveller.
• HR Admin Tasks
• Officevibe Monthly Stats
• Took a solid 2/3rd of a day to get downloaded + formatted + comments made for the captains
• Add Staff contracts to Employment hero for all staff
• Assist with creation and maintenance of Staff Policies
• Check Staff Leave:
• Use PH I’m out and AU I’m Out to make sure everyone has logged their leave if needed, report any issues back to Josh then to relevant captains.
• Onboarding Tasks:
• Run through new staff checklist for both AU, NZ and PH Staff
• Book meetings with all relevant staff within 6x week blocks using outlook scheduling assistant.
• Work to create an onboarding for our PH staff with Josh long term
• Maintain list of who has and hasn’t completed onboarding events
• Will work with Josh to develop out the Learning Management System in Employee hero
• Hiring
• Filter through resumes on Workable/Employment Hero for AU and PH Staff
• Arrange interviews for potential candidates with Staff
• Experience poaching desirable but not a must

Wellbeing:

• Assist in building out the company Learning Management system
• Help arrange team building activities in PH
• Travel coordination and planning for teams of 50+ in PH
• Investigate what best practice is for staff wellbeing and benefits in Australia with People and Culture

• Private Health Insurance
• Paid Time Off
• Work From Home
• Training & Development
• Performance Bonus