Personal Administrative Assistant

Our client is a dynamic Australian consultancy business supporting a wide range of client projects in construction, infrastructure, and property advisory.

They are seeking a Personal Administrative Assistant to provide executive and operational support to the business owner and internal team.

Job Responsibilities:

• Handle and direct inbound phone enquiries for the business owner
• Manage the owner’s email inbox and calendar efficiently
• Coordinate travel arrangements and monitor schedules
• Assist with prioritising and managing project-related activities
• Liaise with internal staff in a fast-paced, detail-driven environment
• Update Monday.com with enquiries, project statuses, and staff allocation
• Follow up on quotes and client communications
• Post and manage content across social media platforms
• Input subcontractor invoices and bills using Xero
• Prepare and send weekly reports on project pipelines and team activities
• Support general administrative duties and follow-ups as needed

• Excellent written and verbal English communication
• Proficiency in Microsoft Office and tech tools
• Strong attention to detail and accuracy in data entry
• Self-motivated with strong time management skills
• Ability to work independently and use initiative to solve problems
• Experience using Monday.com and Xero is highly preferred
• Comfortable working with calendars, emails, reports, and client coordination
• Previous experience supporting an executive or project-based team is a plus

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)