Accounting Specialist / Payroll and Benefits Coordinator

The Counseling Source, Inc. is a Cincinnati based, and therapist owned mental health agency. We are both CARF accredited and certified by the Ohio Department of Mental Health and Addiction Services. We provide comprehensive, cost-effective services to the elderly, individuals with disabilities, school aged children, their families and the institutions that serve them.

To learn more about us and the services we provide, visit our website and LinkedIn page:

https://thecounselingsource.com/

https://www.linkedin.com/company/the-counseling-source-inc/

Career Opportunity: Accounting Specialist / Payroll and Benefits Coordinator with The Counseling Source in Blue Ash, OH

Are you a skilled accounting professional looking for a variety of tasks in your next role? Do you have strong experience with payroll and benefits? If so, we have the opportunity for you.

The Accounting Specialist / Payroll and Benefits Coordinator is responsible for handling all essential accounting tasks, managing bi-weekly payroll, and administering benefits for a largely remote staff. This role also involves posting insurance payments to patient accounts and providing financial information to an external fractional CFO while serving as the sole accounting position at the facility. This position does require the individual to work onsite Monday through Friday during regular business hours.

Accounting:

• Monitor online bank balances and pending transactions for payment approvals.
• Handle accounts payables, including recording bill payments, issuing paper checks, submitting online payments, and recording auto payments in QuickBooks.
• Create and send invoices to individual customers and use data for payroll payments.
• Facilitate work and inquiries with auditors and outside financial advisors for annual accounting and 401k audits.
• Reconcile monthly credit card invoices with matching receipts for multiple account holders.
• Reconcile monthly bank statements for all sister companies, create intercompany transfers, and prepare journal entries.
• Prepare journal entries to record or adjust monthly revenue for all entities based on Billing Tracker reports.
• Make tax payments online as directed by outside accountants and provide necessary documents for tax filings (CAT, USE, Unclaimed Funds, 1099s).

Patient Payment / Insurance Application:

• Deposit insurance payment checks and code them into the billing system.
• Apply patient payments and record them in QuickBooks.
• Create billing invoices in QuickBooks for various county agencies and individual clients for Expert Evaluations, deposit and apply payments, and create reports for bi-weekly billing bonus input for payroll payments.

Payroll:

• Complete bi-weekly payroll and adjustments using time import and manual entry for two related companies.
• Prepare journal entries to record payroll transactions, related accruals, and intercompany transfers.
• Calculate payroll payments for supervision and productivity bonuses.

Benefits Administration:

• Manage general benefit administration, ensuring proper enrollment and termination in benefit programs.
• Provide required benefit notifications to staff and agencies (CMS, COBRA, Creditable Coverage, EEO-1, ACA, etc.).

Other:

• Manage the postal machine and PO Box.
• Distribute birthday cards.
• Order office supplies for the corporate office.
• Prepare and submit annual insurance applications.
• Assist in general office administration support.

Qualified candidates will have:

• Associate’s degree in Accounting or Business Administration, preferred.
• Experience in Payroll Processing, specifically with Paycor.
• Experience with benefit administration, preferred.
• 8+ years of related accounting experience, required.
• Excellent organizational and time management skills.
• Ability to multitask and work with competing priorities.
• Proficient in a variety of software and data base applications
  • QuickBooks Desktop and QuickBooks Online software.
  • Proficient in Microsoft Office Suite Products.
  • Internal Access data base and related programs

If you are ready for a new challenge and meet the qualifications outlined above, apply online today!

Employer is EOE/AA/M/F/D/V.