Executive Assistant

About Smiths Interconnect:

Smiths Interconnect, is a global leader in the design and manufacture of high-performance interconnect solutions. Our products are used in mission-critical applications across industries such as aerospace, defense, telecommunications, and industrial markets. At Smiths Interconnect, we are committed to innovation, quality, and providing cutting-edge solutions that connect the world’s most demanding systems.

Smiths Interconnect is part of Smiths Group. For over 170 years, Smiths has been pioneering progress by engineering for a better future. We serve millions of people every year, to help create a safer, more efficient and productive, and better-connected world across four global markets: energy, security & defense, space & aerospace and general industrial. Listed on the London Stock Exchange, Smiths employs c.16,000 colleagues in over 50 countries. 

The Executive Assistant will support senior leaders with a variety of advanced and complex administrative and business support activities.  Serves as a professional liaison between senior leaders, their team, internal and external customers. Serves as the onsite administrative support for a fast paced corporate office with numerous customer visits. Requires knowledge of company operations, policies, and procedures. Handles information that may be confidential and critical in nature.  Exercises independent judgment to resolve non-routine complex problems. Must exhibit a high level of discretion and professionalism in managing the visitor experience.

• Provides high-level administrative support in preparation of meeting, reports, memos, letters, statements and other documents.
• Manages and positive and welcoming visitor experience (customers, suppliers, affiliates, employees, etc.).
• Plans and maintains customer visit calendar and ensures all hosts/visitors are adequately supported for on-site visits.  
• Conducts necessary security protocol to pre-qualify visitors.
• Manages meeting coordination to include room coordination, ordering meals, greeting visitors, etc.
• Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Prepares and files corporate documents and reports in a timely manner.
• Handles incoming communications which may include visitor request forms; maintains required security and other logs as assigned.
• Assists with coordination of company events as assigned.
• Works directly with functional teams to support a variety of internal departmental business requirements and administrative tasks.
• Complies with company health, safety, and environmental policies.
• Complies with all applicable U.S. export control and security regulations.
• Performs other duties as assigned. 

Technical Knowledge, Skills, and Abilities:

• Demonstrate the Smiths values of Respect, Integrity, Passion, Ownership and Customer Focus daily.
• Demonstrates professional interpersonal skills will the ability to interface with all levels of staff, internal and external customers.
• Computer Proficiency in MS Office (Word, Excel, PowerPoint, MS Teams, and Outlook) and related office applications and software.
• Ability to work independently or within a team on special projects and occasionally as the project lead.
• Ability to maintains confidence and discretion in the handling of sensitive information.
• Ability to organize, track, and convey information in clear and concise methods.
• Ability to establish and maintain productive working relationships all stakeholders.
• Ability to communicate professionally in writing and verbally.
• Ability to be flexible and able to quickly adapt to the dynamic and evolving operating environment.
• Able to exercise sound judgment in making business decisions.
• Attentive to details.

Education/Experience:

• High School Diploma or equivalent. Advance degree is desired
• 5+ years of relevant executive level administrative support
• US Person (Citizen or Permanent Resident)

Why Smiths Interconnect?

• Global Impact: As part of Smiths Group, a global engineering leader, you’ll be working on ground-breaking technologies that make a difference in industries that are shaping the future.
• Career Growth: Opportunities for professional development and career progression across Smiths Interconnect and the wider Smiths Group.
• Innovative Culture: Join a collaborative and innovative team, where your ideas and contributions are valued and rewarded.
• Competitive Package: We offer a competitive salary, benefits package, and performance-related incentives.
• Location: Dundee is an exciting city with a growing tech sector and vibrant cultural scene, making it a great place to live and work.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)