Administrative Assistant

Job Title: Administrative Assistant
Classification: W2; Full Time Non-Exempt
Location: El Segundo, CA
Department: Office Administration
Supervisor: Human Resources Manager

The Company:

Rockpoint Legal Funding is one of the largest and most reputable legal funding companies on the West Coast, offering a helping hand to plaintiffs and their families while their attorneys fight for a fair settlement. With the ultimate goal of helping people ease the stress of these legal matters, Rockpoint provides a suite of services to personal injury attorneys, including pre-and post-settlement funding, non-recourse cost advances, and medical lien purchases. Founded in 2015, Rockpoint has realized consistent quarter-over-quarter growth and is very well capitalized to continue its historical track record of growth and excellent customer service.

Rockpoint is the sole funding company to have an endorsement from the Consumer Association of California (CAOC), the statewide consumer attorney association.

Position Description: 

Are you highly organized, full of positive energy, and ready to make an immediate impact? Rockpoint Legal Funding is seeking a bright and bubbly Administrative Assistant to join our vibrant team! This is an exciting opportunity to jumpstart your career or take it to the next level at a fast-growing, well-capitalized mid-size company that values hustle, positivity, and team spirit.

We’re a close-knit group that thrives on collaboration and big goals—and we’re looking for someone who can keep our office running smoothly, support our leadership team with confidence, and bring a little sparkle to the everyday.

If you love making things happen, helping others shine, and juggling a to-do list like a champ; we want to meet you!

Responsibilities: 

• Provide daily support to office staff and executive leadership, ensuring all administrative and operational needs are met with professionalism and discretion.
• Manage office logistics and inventory, including restocking fridges daily, loading the dishwasher, cleaning the fridge weekly, and maintaining office and kitchen supplies.
• Prepare and organize conference rooms for internal and external meetings.
• Manage and prepare daily swag packages for the sales team.
• Coordinate catering for corporate meetings and events, ensuring timely service.
• Plan and coordinate the company holiday party, including vendor management, logistics, and internal communications.
• Handle personal errands and ad hoc requests for executive management.
• Maintain calendars for the sales team and executive leadership, including scheduling, rescheduling, and coordinating logistics for meetings and events.
• Organize and support off-site meetings and company-wide events, ensuring all materials and logistics are in place.
• Attend internal meetings, take accurate notes, track action items, and follow up with responsible parties to ensure completion.
• Professionally interface with clients, partners, and vendors while maintaining the confidentiality of sensitive information.
• Prioritize and execute high-responsibility projects under tight deadlines.
• Proactively identify issues, propose solutions, and escalate matters when executive input is required.

Qualifications: 

The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities: 

• Bachelor’s Degree;
• Strong organizational and interpersonal skills, with excellent attention to detail;
• Positive attitude & team player;
• Strong communication (verbal, listening, writing);
• Strong problem-solving skills;
• Highly motivated self-starter who is technology-savvy;
• Can-do positive attitude with the willingness to help;
• Effective decision-making & conflict-management skills
• A forward-looking thinker who seeks opportunities and proposes solutions;
• Reliable transportation and clean driving record;
• Proficient in Microsoft Office (Word, Excel, Powerpoint), Adobe Acrobat, and Google Suites;
• 3+ years of prior C-level administrative support experience.
• Willingness to work onsite in our El Segundo office from Monday to Friday.

Rockpoint’s Core Values: 

• Be Efficient
• Be Collaborative & Communicate Constantly
• Be Accountable
• Be Ethical, Always
• Care
• Have Fun!

Continued Opportunities: 

Opportunities for career growth are bountiful. We encourage associates to learn and grow.

Compensation: 

$23.00 - $28.00 Per Hour

Benefits: 

• 401(k) + Matching
• Dental Insurance
• Health Insurance
• Vision Insurance
• Life Insurance
• Mileage Reimbursement
• Generous Paid Time Off
• Travel Reimbursement
• 529 College Savings Plan
• HSA
• Charity Matching