Timesheet Coordinator (Early Morning & Evening Availability) – Contract to Hire

Job Description:

We are seeking a reliable, detail-oriented, and clear English-speaking individual to assist our construction team with the preparation and completion of daily timesheets. This role is critical for maintaining accurate job records and ensuring timely client billing.

Availability Requirements:

• Morning Window: 5:00 AM – 7:30 AM EST

• Evening Window: 5:00 PM – 8:00 PM EST

Note: Tasks will take place within these timeframes but will not require the full window—typically 1.5 to 2 hours total per day.

Key Responsibilities:

• Communicate with the Project Manager and Field Supervisor to gather job details.

• Use Microsoft Excel to:

• Prepare timesheets for the next day’s schedule.

• Finalize and calculate hours for current day’s work.

• Email completed timesheets to management for review and approval.

• Ensure all data is accurate and ready for client billing.

Required Skills:

• Clear and fluent spoken and written English

• Strong attention to detail and accuracy

• Proficiency in Microsoft Excel

• Reliable, responsive, and able to meet daily deadlines

• Strong communication and organizational skills

Preferred Qualifications:

• Previous experience with timesheet preparation or schedule coordination

• Familiarity with construction or field service environments