Payroll Associate – Department of Finance

About the position

The Payroll Associate position within the Department of Finance is responsible for managing citywide payroll and leave duties, ensuring compliance with federal, state, and local regulations. This role involves close collaboration with the Office of Human Resources to process leave cases and requires strong numerical skills and the ability to handle sensitive information. The ideal candidate will have excellent communication skills to effectively interact with colleagues across various city departments.

Responsibilities
Prepare, process, and audit employee time reports in accordance with internal payroll rules and federal, state, and local regulations to ensure accuracy and completeness.
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Post pay, tax, and benefit changes.
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Balance and reconcile employee time reporting and payroll accounting records with a variety of agency, city, and other processing requirements.
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Provide assistance to supervisors and/or managers by providing reports detailing labor-related data (i.e. time off and overtime).
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Consult with employees and/or supervisors to explain and interpret payroll rules, regulations, policies, and procedures.
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Identify, troubleshoot, and resolve payroll problems, which may include analyzing problems with time and attendance data and making corrections.
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Research variances in the application of payroll policies and procedures and correct any errors and/or oversights.
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Audit employee’s pay, benefits, deductions, and leave accruals upon separation.

Requirements
Graduation from high school or possession of a GED, HiSET, or TASC Certificate.
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Three (3) years of clerical/technical experience performing a variety of payroll processing activities.
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Valid Driver’s License at the time of application.

Nice-to-haves
Experience with processing FMLA Leave cases.
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Experience with processing ADA (Americans with Disabilities) Leave cases.
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Familiarity with FMLA Federal Rules.
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Experience processing Military Leave and Pay.
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Experience processing Workers Compensation.
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Experience processing Leave of Absences.
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Experience with Standard Insurance and processing high volume requests.

Benefits
A guaranteed life-long monthly pension, once vested after 5 years of service.
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457B Retirement Plan.
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140 hours of PTO earned within the first year + 11 paid holidays, 1 personal holiday, and 1 volunteer day per year.
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Competitive medical, dental, and vision plans effective within 1 month of start date.

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