Data Entry Specialist – EHR Transition

Data Entry Specialist – EHR Transition (U.S.-Based, HIPAA-Compliant, BAA Required)

Contract | Remote | Short-Term Project

We are a small healthcare startup transitioning to a new electronic health record (EHR) system and are seeking a U.S.-based Data Entry Specialist to assist with migrating patient records. This role involves handling Protected Health Information (PHI) and requires full compliance with HIPAA, including execution of a Business Associate Agreement (BAA).

Scope of Work

Accurately extract and enter clinical data (e.g., demographics, medications, diagnoses, visit notes) into a new EHR platform

Source material will include PDF files and exported records from a previous EMR

Adhere to structured templates and naming conventions

Work within a secure, HIPAA-compliant environment (e.g., via remote desktop or secure cloud system)

Qualifications

Must be U.S.-based and legally able to sign a HIPAA-compliant Business Associate Agreement (BAA)

Proven experience in healthcare data entry or EHR transition projects

Strong attention to detail and confidentiality

Familiarity with PHI handling standards and HIPAA best practices

Prior experience working with EHR systems preferred

This is a remote, short-term contract with flexible hours.

Please include:

A brief summary of your healthcare data entry experience

EHR systems you’ve worked with (if any)

Confirmation that you are based in the U.S. and able to sign a BAA