Administrative Assistant, Professional Personnel Development Center

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The Professional Personnel Development Center (PPDC) seeks an Administrative Assistant to provide services such as enrollment, record-keeping, event coordination, and communications for students and participants of the center’s outreach activities. The PPDC is an interdisciplinary project with offices and academic affiliation in the Workforce Education and Development (WFED) Program in the College of Education and the Agricultural Extension and Education (AEE) Program in the College of Agricultural Sciences. Since 1978, the Center has supplied courses and outreach services to prepare and enhance high quality teachers and administrators of Pennsylvania secondary career and technical education schools (once called vocational schools) and school district Agricultural Science programs. The Administrative Assistant will work with the PPDC team of faculty and staff in both the AEE and WFED offices. Responsibilities of the Administrative Assistant include but are not limited to: Plan, organize, support, and coordinate daily office activities and administrative processes for PPDC. Register students for university courses in LionPath (Penn State’s student information system). Greet visitors and provide information; review, respond to, and direct inquiries and back-up other PPDC administrative assistants. Provide guidance to Agricultural and Extension Education (AEE) pre-induction teachers and current teachers on policies and procedures, maintain records for teacher certification purposes. Assist with coordination of AAE pre-induction teacher activities such as school placements and professional development seminars, assist with center and department academic programming events and coordination of workshops and seminars. Create and maintain databases, program websites, and listservs. Support and coordinate special events; reserve meeting spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors. Manage large mailings, maintain calendars, make appointments, and assist in facilitating meetings through scheduling, preparation of agendas, and keeping minutes. Prepare weekly mailings to students and teachers to keep them updated on the opportunities and upcoming activities. Assist with supervision and training of wage payroll and work-study employees. Maintain inventory; order office and instructional supplies; arrange for equipment maintenance; and process work orders for facility needs. Resolve inquiries and ensure compliance with work unit and/or University policies and procedures. This is a non-exempt and limited-term position, funded for one year from date of hire with an excellent possibility of re-funding. This position is based at Penn State’s University Park campus, rotating between the two separate campus offices for AEE and WFED (located in two different buildings on campus). After the initial onsite training period, this position can work fully onsite or in a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, paid holidays, and 75% tuition discounts (including for a spouse and dependent children up to the age of 26). Please visit https://hr.psu.edu/benefits for more detailed information. Education and Experience: This position will be filled at the level of Intermediate Support, which requires a minimum of a High School Diploma or General Equivalency Diploma (GED) and two years of relevant experience, or an equivalent combination of education and experience. Candidates must have proficient working knowledge of Microsoft Office 365 and the ability to learn job-related software applications. Candidates should also possess excellent organizational, communication (oral and written), and interpersonal skills, and the ability to work with minimal supervision and in a team environment. Proficiency in one or more of the following (or similar systems) is strongly preferred: WorkLion/Workday (central resource for HR services, payroll, attendance, etc.) Shop OnLion (Penn State’s system to procure goods and services) LionPath (Penn State’s student information system) 25Live (scheduling platform) SAP Concur SIMBA (Penn State’s System for Integrated Management, Budgeting and Accounting) Application Information: Applicants must submit a resume and a detailed letter that addresses how your interests and experiences relate to the responsibilities of the position. Questions regarding this position can be sent to Kevin Curry ([email protected]). The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. The salary range for this position, including all possible grades is: $38,300.00 – $55,500.00 Salary Structure – additional information on Penn State’s job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.