Executive Assistant - 20004817 (CDU911)

Role Summary:

This role is a key support person for the CDU, responsible for providing administrative support to all CDU teams and where required, to the Development Leadership. The role involves handling a wide range of tasks to help the CDU and Development Leadership stay organized, make informed decisions, and maintain focus on strategic objectives.

Key Responsibilities:

1. Executive Support:

• Provide administrative support to Development leadership team as required (e.g., meeting scheduling & coordination, workshops / offsite coordination, general communications)
• Manage the Head of CDU’s calendar, schedule appointments, and coordinate meetings.
• Plan and coordinate domestic and international travel for the Development Leadership Team and the CDU senior leaders, including accommodations, itineraries, and transportation.
• Serve as a contact on behalf of the CDU Leadership, ensuring timely responses and effective information sharing.
• Maintain the confidentiality of sensitive business information and executive communications.

1. Project & Administration Support:

• Provide cross-functional administrative support across CDU pillars
• Support all CDU Teams on projects and tasks as required, ensuring they are completed on time and within scope.
• Maintain and organize all relevant documentation and records, ensuring accessibility and compliance with organizational standards.
• Schedule and prepare agendas for CDU meetings, ensuring timely distribution of minutes and follow-up on action items.
• Provide logistical support for events and meetings, completing all necessary arrangements at least 48 hours in advance.

1. Continuous Improvement:

• Identify areas for improvement in administrative processes and implement best practices to enhance team efficiency and effectiveness.

1. Stakeholder Engagement:

• Foster positive relationships with internal and external stakeholders, ensuring alignment and collaboration on CDU initiatives.
• Liaise with other teams within Qiddiya and teams to ensure smooth operations and communication flow.
• Support a positive culture of collaboration and support of the Qiddiya vision and values.

Education: Bachelor’s degree in Arts, Business Administration, Governance, or a related field, or equivalent work experience in a relevant sector.

Experience: Minimum of 3 years in executive support, preferably in a development or organizational growth-focused unit.

Technical Skills:

• Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Core Competencies:

• Excellent organizational and multitasking abilities.
• Exceptional interpersonal and communication skills.
• Strong written and verbal communication skills.
• High professionalism and discretion in executive support tasks.