Executive Assistant I

PushPress is the ultimate platform for modern gym owners. Our integrated products combine key business functions into one powerful system, creating unparalleled efficiency and leverage for gyms and fitness studios. 

Thousands of gyms and fitness studios rely on PushPress daily to power their businesses. We believe that by empowering neighborhood gyms with the most advanced technology, we can transform the fitness experience and help create a healthier world.

PushPress is a 100% remote company.

About the Role

We’re seeking an Executive Assistant I to support our Go-to-Market (GTM) VPs. This is a critical role that ensures the smooth operation of GTM functions by handling administrative tasks, managing communications, and streamlining processes. You’ll be the glue that keeps our GTM leaders organized and focused on driving growth, while also serving as a key point of contact for partnerships and collaboration opportunities.

This position is ideal for a resourceful and entrepreneurial-spirited individual who thrives in a dynamic, fast-paced environment. It offers a significant opportunity for someone looking to make a high impact by supporting key GTM leaders while driving operational excellence. With a clear growth path to C-suite support, this role is perfect for a motivated professional eager to expand their responsibilities and influence within a rapidly growing organization.

• Administrative support for GTM VPs (Sales, Marketing & CX)
• Calendaring: Manage complex schedules, coordinate meetings, and resolve scheduling conflicts efficiently. =
• Travel: Plan and book travel arrangements, ensuring cost-effectiveness and alignment with preferences.
• Expense Management: Handle reimbursements and reconcile monthly expenses for GTM leaders.
• Process Documentation: Create, maintain, and improve process documentation for GTM operations.
• Internal Communications: Draft and distribute team-wide updates, ensuring timely and clear communication.
• Inbox Management: Oversee and organize VPs email inboxes, prioritizing key communications, flagging urgent matters, and drafting responses to ensure timely and effective correspondence.
• Operational & Stakeholder Support
• Support inbound requests and inquiries related to GTM activities.
• Collaborate with cross-functional teams to streamline processes and improve operational efficiency.
• Act as the first point of contact for inbound partnership requests. Review, prioritize, and vet opportunities to narrow the funnel for the GTM team.
• Prepare agendas, compile briefing materials, and ensure leaders are fully equipped for meetings with both internal and external stakeholders.
• Ad-Hoc Projects: Take ownership of ad-hoc initiatives and special projects to support GTM leaders as the organization scales, including research, data analysis, process improvement efforts, and cross-functional coordination to drive strategic priorities.

• Previous startup experience is required
• Minimum 2+ years of experience as an Executive Assistant
• Proven track record of supporting multiple stakeholders or leaders simultaneously
• Proven ability to utilize AI-powered tools and platforms to enhance productivity and efficiency
• Thrives in a fast-changing startup environment and is open to wearing multiple hats
• Exceptional organizational skills with the ability to manage multiple tasks and priorities
• Impeccable attention to detail, especially in managing schedules, expenses, and documentation
• Proficiency in tools like Google Workspace, Slack, Zoom, Notion & HubSpot

• PE/VC backed startup experience (SaaS highly preferred)
• A strong passion for fitness or prior experience in the fitness tech industry

PushPress is dedicated to fostering an inclusive and dynamic workplace. We’re all about leveling up, and that means we don’t tolerate any form of discrimination or harassment. We’re committed to provide equal opportunities, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic info, veteran status, or any other legally protected characteristic.

At PushPress, we’re dedicated to helping both our technology and our team reach peak performance. Whether it’s with your proactive approach, eye for detail, or drive to make a meaningful impact, we’d love to hear from you. At PushPress, we’re all about pushing boundaries and achieving new personal bests—come join us and be part of our fitness-tech journey!