Executive Assistant / Sales Assistant - Remote (CST Hours)

Location: Remote (Must be available during CST business hours)
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM CST
Hours per Week: Full-time (40 hours/week)
Time Off: Unlimited PTO (via Notion) – 2 weeks’ notice appreciated
Holidays Observed: US holidays (PH holidays upon request)

About the Role

We are seeking a proactive, organized, and process-driven Executive Assistant / Sales Assistant to support our sales team by managing all low-touch administrative and sales pipeline tasks. This role is critical to freeing up our sales executives to focus on high-value, relationship-driven activities—ultimately helping the team close more deals and drive growth through 2024 and beyond.

What You’ll Do

✅ Daily Responsibilities

• Manage sales executive’s inbox and communications
• Prepare daily agenda and action items
• Review and complete tasks in Pipedrive CRM
• Handle general administrative duties
• Pre-inspection coordination:
• Create projects in CompanyCam
• Measure roofs using Daft Logic and take screenshots
• Upload measurement data into Acculinks
• Keep tabs on key metrics and client scorecards

📅 Weekly Responsibilities

• Compile and enter weekly metrics into Bloom (dashboard tool for EOS)

🚀 Your First Week

• Take ownership of inbox and Pipedrive management
• Learn tools, workflows, and key systems
• Collaborate with the sales team and shadow calls/meetings
• Begin executing daily workflow with guidance from leadership

• 2+ years of experience in an executive assistant, sales support, or operations role
• Strong organizational and planning skills
• Excellent written and verbal English communication (native/near-native accent required)
• Proactive, detail-oriented, and dependable
• Fast learner who takes initiative and follows through
• Comfortable using CRMs and productivity tools
• Able to work independently, stay accountable, and manage multiple tasks with precision

Nice-to-Haves

• Familiarity with the roofing or construction industry
• Experience working with remote sales teams
• Previous use of EOS or similar operational frameworks