Executive Assistant - Marketing, Social Media and Ops

Job Position: Executive Assistant - Marketing, Social Media and Ops

Work Arrangement: Remote (Philippines)

Job Type: Full-time, Entry-Level, Independent Contractor

Work Schedule: 40 hours per week, with core hours between 10 a.m. to 7 p.m. EST

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

Role Overview:

We are seeking a highly capable and resourceful Executive Assistant (EA) with a background in marketing, ops and social media management. This individual will support our operations, assist with key initiatives, and handle tasks with flexibility, creativity, and attention to detail. The ideal candidate thrives in fast-paced environments, can manage ambiguous challenges, and demonstrates excellent communication and organizational skills.

Key Responsibilities:

1. Operational Support:
• Oversee operational processes, identify inefficiencies, and develop solutions to streamline workflows.
• Provide oversight for cross-functional collaboration with internal teams and external stakeholders.
• Review and enhance current processes to improve productivity and coordination.
2. Marketing and Social Media Management:
• Execute social media projects, with a particular focus on video content.
• Assist with marketing initiatives, leveraging prior experience in growth marketing or project execution.
• Contribute to developing and managing campaigns aligned with business goals.
3. Administrative Duties:
• Serve as a point of contact and liaison for team members and external stakeholders.
• Schedule and coordinate meetings, including accommodating late-night or early-morning calls when needed.
• Organize reporting systems and provide regular updates to management.
4. Strategic Projects:
• Take ownership of key projects, ensuring delivery aligns with business objectives.
• Collaborate with leadership to clarify priorities and push back when necessary to meet deadlines effectively.
• Demonstrate curiosity by understanding the business context and asking insightful questions.
5. Onboarding & Documentation:
• Contribute to onboarding new hires and developing orientation materials.
• Maintain and update operational and procedural documentation.

Our Recruitment Process:

1. Application
2. Screening
3. Skills Assessment
4. Top-grading Interview
5. Final Interview
6. Job Offer
7. Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.

Experience: 3-5 years in operations, project management, or related fields, preferably within FinTech, blockchain, or decentralized finance sectors.

Marketing Proficiency: Strong background in marketing and growth strategy, with a proven ability to execute social media and video content projects.

Tools: Familiarity with tools like Google Drive, Slack, Notion, and Telegram; experience with project management and communication platforms.

Skills:

• Strong communication and interpersonal skills.
• Ability to thrive in fast-paced environments and adapt to changing priorities.
• Excellent problem-solving and decision-making abilities.
• Resourceful and self-motivated, with the ability to handle large projects and provide operational oversight.

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance