Executive Assistant - job 1 of 2

Position Type: Full-Time (Remote)
Working Hours: EST

About Pavago:
We are seeking a full-time Executive Assistant to support our client’s business operations. The ideal candidate is highly organized, detail-oriented, and technically savvy. This role requires experience in email management, client follow-ups, research, and travel arrangements, along with proficiency in AI tools. Prior experience as an Executive Assistant is essential.

Responsibilities:

• Administrative & Operational Support: Handle small tasks efficiently while ensuring smooth day-to-day operations. Manage email inboxes, sign up for services, coordinate travel arrangements, and conduct research as needed.
• Client Follow-Ups: Maintain consistent and professional communication with clients, ensuring timely responses and relationship management.
• Technical & AI Tool Proficiency: Utilize AI tools to streamline tasks and improve workflow efficiency. Stay up to date with the latest technology to enhance productivity.
• Email & Calendar Management: Organize and prioritize emails, schedule meetings, and maintain an organized calendar to support business operations.
• CRM & Workflow Automation: Manage CRM systems to track client interactions, maintain records, and optimize processes.
• Process Optimization: Research and implement strategies to enhance efficiency and automation in administrative tasks.
• Social Media Strategy & Management: Develop and execute social media strategies to enhance brand visibility. Manage audience engagement, track analytics, and implement growth strategies across various platforms.

What Makes You a Perfect Fit:

• Proven experience as an Executive Assistant.
• Strong attention to detail and ability to handle multiple small tasks efficiently.
• Excellent English communication skills (written & verbal).
• Proficiency in AI tools, workflow automation, and research.
• Ability to manage client follow-ups professionally and efficiently.
• Tech-savvy with experience in CRM management.
• Experience in social media management, including audience engagement, analytics, and growth strategies.
• Ability to work independently, take initiative, and solve problems.

Preferred Skills:

• Experience with travel arrangement, email management, and research.
• Strong organizational skills and ability to prioritize tasks effectively.
• Comfort with digital tools and platforms for administrative tasks.
• Experience with content creation, scheduling, and engagement strategies for social media platforms.

Tools:

Google Workspace, Microsoft 365, Project Management tools, Internal Communication Tools, CRM Management, ChatGPT, Travel and Logistics tools, Meta, Linkedin, Canva, Adobe Suite 

Interview Process:

• Initial Phone Call: A quick discussion to understand your experience and qualifications.
• Video Interview: A more in-depth conversation about your skills, approach to patient coordination, and problem-solving abilities.
• Final Interview: A comprehensive discussion with the hiring team to ensure a mutual fit.
• Background Check: Verification of experience and references.